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COUNCIL COMMUNICATION
City Manager’s Office
GENERAL INFORMATION
Agenda Date: 07/25/05 Communication No.: 05-413
Agenda Item Type: Resolution Roll Call No.:
Submitted by: Jeb E. Brewer, P.E., City Engineer
SUBJECT—
Approving Professional Services Agreement with Snyder & Associates, Inc. (Stephen P. Rowe, President, 501 SW Oralabor Road, Ankeny, Iowa 50021), for the East Indianola Avenue Corridor Study, total not to exceed $223,200.
SYNOPSIS—
This action would approving and authorize the execution of a Professional Services Agreement with Snyder & Associates, Inc., for engineering services on the East Indianola Avenue Corridor Study, SE 14th Street to East Army Post Road, compensation not to exceed $214,700 to Snyder & Associates, Inc., plus $8,500 for subconsultant services, total not to exceed $223,200. Subconsultant to include Tallgrass Historians (historical and archaeological).
FISCAL IMPACT—
Funding for these services in an amount not to exceed $223,200 is included in the 2005-2006 Capital Improvements Program (CIP) Budget, East Indianola Avenue Widening—Account 521020, Fund CP038, Organization ENG990000, Project STR213.
RECOMMENDATION—
Approval
BACKGROUND—
The agreement provides for a corridor study of East Indianola Avenue from SE 14th Street to East Army Post Road. The study will determine the future lane configuration and alignment of East Indianola Avenue, evaluating the proposed roadway upgrading and related environmental impacts. It will develop a master plan for implementation of these improvements. The study will address the right-of-way requirements, drainage issues, and include an environmental assessment that could be submitted to the Iowa Department of Transportation for project approval.
The consultant will evaluate current and anticipated traffic flows on East Indianola Avenue, and will include a review of the intersections with SE 14th, Evergreen Avenue, Watrous Avenue, McKinley Avenue, Easter Lake Drive, Payton Avenue, and East Army Post Road. Since the current roadway travels through Ewing Park, impacts to the park will be reviewed and incorporated into the environmental assessment process. The study will include a public input process to assist in identifying and prioritizing the improvements needed within the corridor through meetings with stakeholders in the area. The study will provide estimates of the construction costs and scheduling of individual projects that could be accomplished as funding becomes available. Following completion of the corridor study, which will determine preliminary grades, alignments, geometry and other parameters, it is anticipated that a detailed design will be initiated for the highest priority section.
By Roll Call 05-535, dated March 7, 2005, the City Council authorized the corridor preliminary design and appropriate sections of final design of East Indianola Avenue Widening. On May 18, 2005, the Engineering Department mailed Request for Proposals (RFP) to six engineering firms, asking for proposals to perform a Corridor Study for East Indianola Avenue from SE 14th Street to East Army Post Road. On June 10, 2005, proposals were received from CH2M Hill; HDR Engineering; HWS Consulting Group; Missman, Stanley & Associates; Snyder & Associates, Inc.; Stanley Consultants, Inc.; and URS Corporation.
A consultant selection committee composed of City staff from the Engineering Department, Parks Department, and Public Works Department reviewed those proposals. The proposals were rated on experience and similar projects, qualifications of key personnel, resources available to complete the project, project overview, references, quality of the proposal, and location of the firm. Based on the review of these proposals, the selection committee recommends the firm of Snyder & Associates be selected. A major factor in recommending the selection of Snyder & Associates was their extensive past involvement in projects near or within the corridor. If approved, the consultant will begin the data collection phase of work, with the first public meeting anticipated to be held in October 2005. The corridor study will be completed in the summer of 2006.