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Date
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January 8, 2007
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Agenda
Item No. 36 Roll
Call No. 07- Communication No. 07-021 Submitted by: Bill
McCarthy, Chief of Police |
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AGENDA HEADING:
SYNOPSIS:
Recommend approval of exception from
bidding process of services, the new contract, and authority granting the Mayor
to sign the new contract.
FISCAL IMPACT:
Amount: $147,000 per year
Funding
Source: Fiscal Year 2006-07 Operating Budget, Police
Department Property Management, GE001 POL040400, page 213.
ADDITIONAL INFORMATION:
On March 24, 2003, by Roll Call No. 03-648,
the City Council approved Carpenter Uniform & Promotional Products as the
service uniform contractor for the Des Moines Police Department. This contract
and its renewal options expired March 2006. Review of this contract revealed
Carpenter Uniform & Promotional Products is the only local business that
meets current and past specifications. Businesses outside the State of Iowa can
provide uniforms, but are unable to provide alterations and delivery in a
timely manner.
Several meetings were held with the Police
Department staff and the City Purchasing Agent. As a result of these meetings,
it was determined a bidding process would place an unnecessary burden and
expense on the City when the outcome would be the same. The matter was brought
to the attention of the City Manager who agreed with the staff and directed a
contract be negotiated with Carpenter Uniform & Promotional Products and
presented to the City Council for approval.
The Police Department spent considerable time
working with the Purchasing Division and the City Manager to develop this
approach. Though the contract expired last March, this action is before Council
now because it also took additional time to negotiate the contract with
Carpenter Uniform & Promotional Products. The contract has been created and
approved by staff. The new contract has also been signed by Carpenter Uniform
& Promotional Products. The completion and instigation of this contract now
only awaits the approval of the City Council.
PREVIOUS
COUNCIL ACTION(S):
Date: March 24, 2003
Roll Call Action: 03-648
Action: Bids for Carpenter Uniform and Promotional Products,
(Robert Carpenter, President, DSM) for an annual contract with two additional
one-year renewal options to furnish police officer uniform apparel, $138,000.
(Nine bids mailed, two bids received). Moved
by Vlassis to adopt. Motion Carried 7-0.
BOARD/COMMISSION ACTION(S): NONE
ANTICIPATED ACTIONS AND FUTURE
COMMITTMENTS:
Renewal
of contract as stipulated.