Council Communication Office of the City Manager	Date	June 4, 2007
	Agenda Item No. 10 Roll Call No. 07- Communication No. 07-324 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Approving Professional Services Agreement with Howard R. Green Company for construction administration services for the Ingersoll Avenue Streetscape project – 28^th Street to 31^st Street, not to exceed $316,000.

SYNOPSIS:

Recommend approval of the Professional Services Agreement with Howard R. Green Company, Ralph Russell, President, 8710 Earhart Lane SW, Cedar Rapids, IA 52404, on the basis of hourly labor rates and reimbursable costs not to exceed $316,000, to provide construction administration services for the Ingersoll Avenue Streetscape Project – 28^th Street to 31^st Street.

FISCAL IMPACT:

Amount: $316,000

Funding Source: 2007-08 CIP, Page Street-24, STR221, Ingersoll Streetscape Improvements – 28th to 31st, being 60% ($189,600) G.O. Bonds and 40% ($126,400) Storm Water Utility Funds.

ADDITIONAL INFORMATION:

On August 7, 2006, City Council approved Roll Call 06-1554, authorizing Douglas Hoerr Landscape Architecture, Inc. to proceed with Phase 3 (Design Development) and Phase 4 (Bidding Phase) of the Professional Services Agreement Scope of Services for the Ingersoll Avenue Streetscape Project. On February 2, 2007, City Council approved Roll Call 07-207, authorizing Supplement Agreement No. 1 to incorporate storm sewer improvements along Ingersoll Avenue between 28^th Street and 31^st Street into the Ingersoll Streetscape Project. The project was also split into three contracts to allow time for the design and construction of the additional storm sewer work. Contract 1 will be constructed in 2007 and extend from 28^th Street to 29^th Street. Contract 2 will be constructed in 2008 and extend from 29^th Street to 31^st Street. A third contract is also planned for 2008 to install street furniture and other miscellaneous items along the entire project length. It is necessary to have construction phase services for all three contracts totaling almost $2 million dollars. In addition, the work being done by MidAmerican Energy must also be integrated into the construction phase.

This Professional Services Agreement for construction administration services includes all three contracts of the project and MidAmerican coordination. The agreement was negotiated with Howard R. Green Company, previously a sub‑consultant to Douglas Hoerr Landscape Architecture, Inc. during the design phase of the project. Staff recommends Howard R. Green Company become the prime consultant for construction administration services since they will perform the majority of the work during this phase of the project. Douglas Hoerr Landscape Architecture, Inc. and Dunbar/Jones, PLC, will continue to be involved in the project as sub-consultants to Howard R. Green Company.

PREVIOUS COUNCIL ACTION(S):

Date: February 12, 2007

Roll Call Number: 07-204

Action: Approving Professional Services Supplemental Agreement No. 1 with Douglas Hoerr Landscape Architect, Inc. for additional engineering services for the Ingersoll Avenue Streetscape Project, not to exceed $99,000. (Council Communication No. 07-051) Moved by Vlassis to adopt. Motion Carried 7-0.

Date: August 7, 2006

Roll Call Number: 06-1554

Action: Authorizing City Engineer to issue Notice to Proceed to Douglas Hoerr Landscape Architecture, Inc. for Phase 3 (Design and Development) and Phase 4 (Bidding Phase) of Professional Services Agreement for the Ingersoll Avenue Streetscape Project. (Council Communication No. 06-502) Moved by Vlassis to adopt. Motion Carried 6-1.

Date: October 24, 2005

Roll Call Number: 05-2597

Action: Professional Services Agreement with Douglas Hoerr Landscape Architecture Inc. (Douglas Hoerr, Principal, Chicago, IL) for the Ingersoll Avenue Streetscape Project, not to exceed $238,655. (Council Communication No. 05-594) Moved by Hensley to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S):

Date: April 3, 2007

Roll Call Number: N/A

Action: Approval by the Urban Design Review Board

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Normal Council actions on consultant services for construction administration and construction contracts.