Council Communication Office of the City Manager	Date	July 23, 2007
	Agenda Item No. 54 Roll Call No. 07- Communication No. 07-456 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Reject all bids for ADA Transition Plan Improvements - Phase 1 and to close the hearing on the plans, specifications, form of contract documents and engineer’s estimate.

SYNOPSIS:

This is a public hearing to allow for public input on the ADA Transition Plan Improvements - Phase 1 and to reject bids because no bids were received for construction of the proposed project. A study of City of Des Moines facilities was conducted to identify non-compliant physical barriers that did not meet Title II requirements of the Americans with Disabilities Act (ADA). The results of the study were compiled in the ADA Transition Plan, which was approved by the Access Advisory Board and the City Council. This project includes building and site improvements to resolve non-ADA compliant items in the highest priority locations.

FISCAL IMPACT:

Amount: $361,542 City Engineer's Estimate

Funding Source: 2007-2008 CIP, Page Buildings-4, ADA Modifications for Municipal Buildings, BLD042, G. O. Bonds

ADDITIONAL INFORMATION:

On June 4, 2007, under Roll Call No. 07-1040, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the ADA Transition Plan Improvements - Phase 1. Before the City Council can enter into a contract, it must hold a public hearing and approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the ADA Transition Plan Improvements - Phase 1, 10-2006-007. The improvement includes building and site improvements to resolve non-ADA compliant items listed in the ADA Transition Plan as approved by the Access Advisory Board; all work shall be in accordance with the contract documents including Plan File Nos.478-001/135 at the following locations: Archie Brooks Community Center, Stone Park, Argonne Armory Building, City Hall, Four Mile Community Center, Gray’s Lake, Logan Community Center, Cownie Soccer Park, and SE/Chesterfield Community Center in Des Moines, Iowa.

No bids were received to be opened at a public meeting presided over by the City Engineer in the City Council Chambers, 2nd Floor, City Hall, 400 Robert D. Ray Drive, Des Moines, Iowa at 11:00 a.m. on July 10, 2007.

Since no bids were received, the City Engineer recommends rejection of the bids. The City Engineer also recommends contacting the five general contractors that obtained bidding documents to determine why they did not bid the project; redesign and/or repackage the work into different, more attractive projects, if possible; and rebid the project in the near future.

PREVIOUS COUNCIL ACTION(S):

Date: June 4, 2007

Roll Call Number: 07-1040

Action: Ordering construction of the following: ADA Transition Plan Improvements- Phase 1 – Receiving of bids, (7-10-07), and Setting date of hearing, (7-23-07). (Construction Estimate - $361,542). (Council Communication No. 07-331) Moved by Vlassis to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Redesign and/or repackage the work into different, more attractive projects, if possible; and rebid the project in the near future.