Council Communication Office of the City Manager	Date	September 10, 2007
	Agenda Item No. 8 Roll Call No. 07- Communication No. 07-549 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Authorization to Proceed on the 2007-08 Paving Program.

SYNOPSIS:

Approval of the authorization to proceed with the 2007-08 Paving Program. The City Council has received petitions requesting the construction of permanent paving.

FISCAL IMPACT:

Amount: $30,000 (preliminary work only)

Funding Source: 2007-08 CIP, Page Street-8, City-wide Paving Program, STR013, G.O. Bonds

ADDITIONAL INFORMATION:

On June 26, 2000, by Roll Call 00-1876, the City Council adopted a new policy for paving residential streets in an effort to pave the remaining 50 miles of unpaved streets. This new policy specifies that the majority of remaining unpaved streets will be paved by private contractors with permanent paving over an improved subbase. Public Works crews will continue to provide non-assessed residential maintenance paving (formerly known as “interim paving”) where road use, storm water conditions, and available funding are consistent with this reduced life surfacing. By past Council policy, interim pavement has been limited to construction of a maximum of 4” of hot mix asphalt over the existing street surface and does not include construction of curb and gutter or any storm sewer.

By Council policy, the permanent paving is assessed based upon 50% of the actual pavement costs, 50% of the driveway approach costs, and design and inspection costs limited to 10% of the total construction cost. This procedure, along with the existing assessment subsidy program, results in residents typically paying approximately 25% of total project costs.

Currently, petitions for paving the following three streets have been submitted to Council:

S.W. 5^th Street – Broad Street to Virginia Avenue

E. 21^st Street – Milton Avenue to the dead end north

Maine Street – University Avenue to Indiana Avenue

It is recommended the following procedure be used to establish the 2007-08 Paving Program as follows:

1. Council authorization to proceed with preliminary work (this roll call).

2. Informational Meeting: Each assessed property owner will receive a mailing from the City Engineer. The mailing will contain general information about the street paving procedure and each owner's estimated assessment, and will invite the property owner to an informational meeting with Engineering staff. At this meeting the property owners have the opportunity to ask questions and provide input to staff on the design.

3. Preliminary surveys would be completed, initial design work would begin, and preliminary cost estimates developed.

4. Resolution of Necessity: The Resolution of Necessity will be presented to Council for adoption after the informational meeting with property owners.

The policy of taking alternate bids for hot mix asphalt or Portland cement concrete will again be utilized for the non-arterial streets included in the program.

PREVIOUS COUNCIL ACTION(S):

Date: June 20, 2005

Roll Call Number: 05-1558

Action: Petition from area residents requesting paving on SW 5^th Street from Broad Street to Virginia Avenue. Moved by Brooks to receive, file and refer to City Manager and City Engineer for review and recommendation. Motion Carried 6-1.

Date: June 20, 2005

Roll Call Number: 05-1557

Action: Petitions from area residents requesting paving on E. 21^st Street from Milton Avenue to the dead end north. Moved by Brooks to receive, file and refer to City Manager and City Engineer for review and recommendation. Motion Carried 6-1.

Date: April 25, 2005

Roll Call Number: 05-1017

Action: Petition from property owners requesting paving on Maine Street from University Avenue to Indiana Avenue. Moved by Vlassis to receive, file and refer to City Manager and City Engineer for review and recommendation. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE