Council Communication Office of the City Manager	Date	November 19, 2007
	Agenda Item No. 58 Roll Call No. 07- Communication No. 07-688 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Hearing on ADA Phase 1 Exterior Improvements: Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as T K Concrete Inc., Tony J. VerMeer, President, 1608 Fifield Road, Pella, IA, 50219, $25,772.

SYNOPSIS:

This is a public hearing to allow for public input on the ADA Phase 1 Exterior Improvements and take the necessary actions as required by Iowa Code to authorize a contract for construction of the proposed project. A study of City of Des Moines facilities was conducted to identify non-compliant physical barriers that did not meet Title II requirements of the Americans with Disabilities Act (ADA). The results of the study were compiled in the ADA Transition Plan, which was approved by the Access Advisory Board and the City Council. This Phase 1 project includes building exterior site improvements to resolve non-ADA compliant items in the highest priority locations.

FISCAL IMPACT:

Amount: $25,772 Construction Contract ($29,688 City Engineer's Estimate)

Funding Source: 2007-2008 CIP, Page Buildings-4, ADA Modifications for Municipal Buildings, BLD042, G. O. Bonds

ADDITIONAL INFORMATION:

On July 23, 2007, under Roll Call No. 07-1463, the City Council approved a resolution to reject bids for ADA Transition Plan Improvements - Phase 1 because no bids were received, and to close the hearing on the plans, specifications, form of contract documents and engineer’s estimate. The City Engineer contacted the five general contractors that obtained bidding documents to determine why they did not bid the project. Based on these conversations, Engineering Staff has redesigned and repackaged the work into different, more attractive projects that limit the scope of the work done under each project. It is hoped that these changes will make the work more attractive to potential bidders, and the City Engineer now recommends that the project be rebid. The ADA Transition Plan Improvements - Phase 1 has been split into two construction contracts being the ADA Phase 1 Exterior Improvements (Activity ID10-2008-002) and ADA Phase 1 Interior Remodeling (Activity ID10-2008-001), both of which were on the October 8, 2007 agenda to authorize bids. In addition, several items will be purchased and installed by purchase order.

On October 8, 2007, under Roll Call No. 07-1917, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the ADA Phase 1 Exterior Improvements. Before the City Council can enter into a contract, it must hold a public hearing and approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the ADA Phase 1 Exterior Improvements, 10-2008-002. The improvement includes site improvements to resolve non-ADA compliant items listed in the ADA Transition Plan as approved by the Access Advisory Board; all work in accordance with the contract documents including Plan File Nos.474-109/115 at multiple locations, Argonne Armory Building, Cownie Soccer Park, Gray's Lake, and SE/Chesterfield Community Center in Des Moines, Iowa.

Sealed bids for said improvement were submitted by the following bidders:

T K Concrete Inc., Pella, IA

Schroeder Companies, Inc., Urbandale, IA

The bids were received and opened at a public meeting presided over by the City Engineer in the City Council Chambers, 2nd Floor, City Hall, 400 Robert D. Ray Drive, Des Moines, Iowa at 11:00 a.m. on November 6, 2007.

The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by T K Concrete Inc. in the amount of $25,772, and said bid should be accepted. The Finance Director has determined that funds are available for said improvement as stated above.

PREVIOUS COUNCIL ACTION(S):

Date: October 8, 2007

Roll Call Number: 07-1917

Action: Ordering construction of ADA Phase 1 Exterior Improvements – Receiving of bids, (11-6-07), and Setting date of hearing, (11-19-07). (Construction Estimate - $29,688). (Council Communication No. 07-606) Moved by Hensley to adopt. Motion Carried 7-0.

Date: July 23, 2007

Roll Call Number: 07-1463

Action: Resolution to REJECT all bids and close the hearing on plans, specifications, form of contract documents and Engineer’s estimate for ADA Transition Plan Improvements-Phase 1, (no bids were received). (Council Communication No. 07-456) Moved by Hensley to adopt. Motion Carried 7-0.

Date: June 4, 2007

Roll Call Number: 07-1040

Action: Ordering construction of the following: ADA Transition Plan Improvements- Phase 1 – Receiving of bids, (7-10-07), and Setting date of hearing, (7-23-07). (Construction Estimate - $361,542). (Council Communication No. 07-331) Moved by Vlassis to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Partial payments to the contractor and final acceptance of work.