Council Communication Office of the City Manager	Date	December 3, 2007
	Agenda Item No. 7 Roll Call No. 07- Communication No. 07-718 Submitted by: Jeb E. Brewer, P.E. City Engineer and William G. Stowe, Assistant City Manager/Public Works/Engineering

AGENDA HEADING:

Approving and authorizing the execution of Iowa Department of Transportation (IDOT) Change Order No. 22 to Keo Way Phase 2 Storm Sewer Outlet not to exceed City cost of $35,473.04.

SYNOPSIS:

Recommend approval of Change Order No. 22 as prepared by IDOT in the amount not to exceed $35,473.04, for the cost to extend a 6-inch sanitary sewer service 200 feet and remove and replace part of a parking lot.

FISCAL IMPACT:

Amount: $35,473.04

Funding Source: 2007-2008 CIP, Page Street-23, I-235 Storm and Sanitary Sewer Improvements, STR197, Storm Water Utility Funds.

ADDITIONAL INFORMATION:

On May 22, 2006, under Roll Call No. 06-977, the City Council approved a preconstruction agreement with Iowa DOT for Keo Way (Birds Run) Phase 2 Storm Sewer related to I-235, where the City will reimburse Iowa DOT an estimated 57% of the storm sewer cost, 100% for any enhanced storm capacity, and 100% of sanitary sewer cost. The repayment will begin in FY 2007-08. As part of this agreement, change orders exceeding $25,000 in additional City contribution require the approval of the Des Moines City Council.

Change Order No. 22 is for additional cost to extend 200 linear feet of 6-inch DI pipe and install one 48‑inch manhole along the Owen Crist parking lot at 1221 Keosauqua Way to a connection point in the 54-inch sanitary sewer. Part of the parking lot was removed and replaced for the installation of the 6-inch sanitary sewer service. A 35 day time extension for Change Orders 11, 12, 13, 14, 17, 18, 19 and 21 is needed to complete the work. The change order has been reviewed by the City’s representative, Veenstra and Kimm, Inc., and found to be reasonable. The City’s share is 100% because the IDOT will not share in sanitary sewer improvements as part of the agreement. The work is necessary to restore sanitary sewer service for the property. The total change order is for $35,473.04.

PREVIOUS COUNCIL ACTION(S):

Date: July 23, 2007

Roll Call Number: 07-1385

Action: Approving and authorizing execution of Iowa Department of Transportation (IDOT) Change Order No. 18 to Keo Way Phase 2 Storm Sewer Outlet, $48,773. (Council Communication No. 07-447) Moved by Vlassis to adopt. Motion Carried 7-0.

Date: April 9, 2007

Roll Call Number: 07-627

Action: Approving execution of Iowa Department of Transportation (IDOT) Change Order No. 9 to Keo Way Phase 2 Storm Sewer Outlet, not to exceed $138,275.75. (Council Communication No. 07-186) Moved by Vlassis to adopt. Motion Carried 7-0.

Date: December 4, 2006

Roll Call Number: 06-2352

Action: Approving Change Order No. 7 with Iowa Department of Transportation for Keo Way Phase 2 Storm Sewer Outlet, not to exceed City cost of $138,831.06. (Council Communication No. 06-752) Moved by Vlassis to adopt. Motion Carried 6-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE