Council
Communication

Office of the City Manager
 
 

Date

December 17, 2007

 

Agenda Item No.       35A

Roll Call No.              07-

Communication No.  07-727

Submitted by: Judy A. Bradshaw, Chief of Police

 

 

 

AGENDA HEADING:

 

Award of Bid V08-027 Sport Utility Tactical Prime Mover Vehicles for Homeland Security Task Force Program.

 

 

SYNOPSIS:

 

Recommend approval of the bid for six Sport Utility Tactical Prime Mover Vehicles to Karl Chevrolet, 1101 SE Oralabor Road, Ankeny, IA  50021, Carl Moyer, President, in the amount of $265,398.

 

The Sport Utility Tactical Prime Movers were put out for bid September 26, 2007. Eleven qualified vendors were provided bid specifications and three of the vendors submitted proposals.  One of the Sport Utility Tactical Prime Movers will be assigned to the police department’s Homeland Security Bureau and become an addition to the City Fleet. The remaining five vehicles will be delivered to the regional Homeland Task Force teams across the state.

 

 

FISCAL IMPACT:

 

Amount:  $265,398 Grant Funding

 

Funding Source:  FY2006 Federal Homeland Security Grant Program made an allocation of grant funds to the State of Iowa. Iowa Homeland Security and Emergency Management entered in to a Sub-Grantee Agreement #2006-GE-T6-0065-008 with the City of Des Moines, Iowa to administer said funding. The City of Des Moines established Budget Code POL985312 to track and process the grant transactions.

 

 

ADDITIONAL INFORMATION:

 

Vehicle specifications were developed to fulfill the intended use of the vehicles by the WMD Tactical Task Force Leadership Committee.  The vehicles will be used to tow a 20-ft Tandem Axle, Enclosed Trailer with 12KW Diesel Generator Set with a minimum GVWR of #13,500 Pounds, which was based on the minimum requirements for a trailer with a 12 KW Generator Set, steel shelving to transport current and future tactical equipment for a team of twelve members.  The Wells Cargo Trailers bid are rated at #14,000 Pounds GVWR, though depending on each team’s usage and the future addition of tactical robotics platforms, staff is anticipating an actual GVW of between #8,000 and #9,000 pounds per trailer.  Based on the towing requirements for the trailer and the additional passenger and cargo carrying requirements of the Prime Mover / Surveillance Vehicle (SUV), a ¾ ton chassis is required. Only Chevrolet and GMC had a vehicle offering for this weight class of vehicle and duty assignment. 

 

The ¾ ton chassis is a Chevrolet / GMC requirement with the specified options for: heavy-duty tow package, heavy duty suspension with handling / trailering, heavy-duty brakes and heavy-duty six speed transmission with tow / haul mode.  The only engine currently available for the ¾ ton Chevrolet Suburban chassis with the trailer towing and heavy-duty options described, is the Vortec 6.0L V8 Engine.  Neither the ¾ ton Suburban chassis, nor the Vortec 6.0L V8 Engine comes with an E85 fuel option or hybrid model, as recently confirmed by General Motors representatives.

 

The City Council’s goal of a sustainable green community shall continue to be a vital concern in all aspects of service delivery and transportation alternatives associated with the mission of the Police Department. The department will maintain appropriate sustainable goals in providing public safety service to the community and will consider green alternatives such as renewable fuel and hybrid engines when making vehicle purchases.

 

The City of Des Moines serves as the fiscal agent and authorized representative for the administration of Iowa’s FY 2006 (WMD) Tactical Officers Task Force Program. The (WMD) Tactical Officers Task Force Program Leadership Committee, which is the governing body and policy making group for the newly created statewide response capability, have approved specifications for several specialized vehicles to be utilized by the six (6) WMD Tactical Officers Task Force Teams located across the State.

The capability assessment and investment justification were based on the National Preparedness Goal, federal Target Capabilities List, and the Iowa Strategy for Homeland Security and Emergency Management 2006-2008. 

 

Iowa’s WMD Tactical Officers Task Force Leadership Committee submitted a Grant Initiative and Investment Strategy for the purchase of support vehicles for Iowa’s WMD Tactical Officers Task Force Teams.  The Grant Initiative and Investment Strategy were reviewed and approved by U.S. Homeland Security and Iowa Homeland Security for funding, in July 2006. 

 

In accordance with the Grant Initiative and Investment Strategy approved by U.S. Homeland Security and Iowa Homeland Security in July 2006, each of the six (6) teams comprising Iowa’s WMD Tactical Officers Task Force Program will receive one (1) Prime Mover / Surveillance Vehicle and (1) Enclosed Equipment Transport & Support Trailer.   The City Council approved the purchase of Rapid Deployment Vehicles under the same grant agreement on September 24, 2007, and approved the purchase of six (6) Transport and Support Trailers on December 3, 2007.  All vehicles will be purchased with funding from Iowa’s FY 2006 State Homeland Security Grant Program.

 

The Trailer Prime Mover/Surveillance Vehicle and the Enclosed Equipment Transport & Support Trailer will be additions to the police fleet to support the new capability.  The current purchase of the six (6) Trailer Prime Mover Vehicles will cost $265,398. The total cost for all the vehicles purchased under the grant, including the Rapid Deployment Vehicles and Support Trailers, will be $913,934.  Iowa’s WMD Tactical Officers Task Force Grant Program has authorized expenditures totaling $1,000,000.

 

 

PREVIOUS COUNCIL ACTION(S):

 

Date:  September 24, 2007

 

Roll Call Number: 07-1856     

 

Action: Approve purchase from Armored Group, LLC for six (6) Tactical Team Rapid Deployment Vehicles, (one to be used by the Des Moines Police Department, five to be used by other Task Force teams), $407,000.  (Council Communication No. 07-566)  Moved by Vlassis to adopt.  Motion Carried 7-0.

 

Date:  February 12, 2007

 

Roll Call Number: 07-293       

 

Action:   Intergovernmental 28E Agreement with Iowa Homeland Security and Emergency Management Division for Metro Special Tactics and Response (S.T.A.R.) Team’s participation as a member of Iowa’s WMD Tactical Officers Task Force Program.  (Council Communication 07-048)  Moved by Kiernan to

adopt.  Motion Carried 7-0.

 

Date:  January 08, 2007

 

Roll Call Number: 07-081       

 

Action:   Resolution whereby the City of Des Moines accepted Sub-grantee and Fiscal Agent responsibilities from Iowa Homeland Security and Emergency Management Division for the administration of the FY 2006 Homeland Security Grant Program (HSGP) funds for Iowa’s Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE) Detection, Bomb Squad (EOD) and Weapons of Mass Destruction Tactical Officer’s (SWAT) Task Force Programs. (Council Communication 07-008.) Moved by Kiernan to adopt. Motion Carried 6-0.

 

 

BOARD/COMMISSION ACTION(S): NONE

 

 

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: 

 

The Police Department will receive, inventory and deliver equipment items back to the respective task force teams, and submit documentation and report actions to Iowa Homeland Security and Emergency Management and the Finance Department, to facilitate payment of vendors and support grant audit requirements.

 

The Police Department will coordinate grant reimbursements with the Finance Department and Iowa Homeland Security and Emergency Management.