Council Communication Office of the City Manager	Date	February 11, 2008
	Agenda Item No. 34E Roll Call No. 08- Communication No. 08-055 Submitted by: Michael Matthes, Assistant City Manager; Interim Information Technology Director

AGENDA HEADING:

Approval of software maintenance and support costs for ESRI Geographical Information System (GIS) software.

SYNOPSIS:

Request for non-competitive procurement of annual software maintenance and support for Geographical Information System (GIS) software licensed by Environmental Systems Research Institute (ESRI), 380 New York Street, Redlands, CA 92373.

FISCAL IMPACT:

Amount: $ 32,083.57

Funding Source: 2007-2008 Operating Budget; page 196, GE001, IFT010200

ADDITIONAL INFORMATION:

The City's Geographic Information System (GIS) is a complex computer generated mapping system that integrates graphics with multiple databases that display the resulting objects or areas as a map of the City.  Geographic characteristics of the City along with thematic overlays are integrated to provide utility, topography, building, and administrative information regarding property and parcels in the City.  

The ESRI products (ArcIMS, ArcSDE, ArcGIS Spatial Analyst, ArcGIS Publisher, Mapobjects, Developers Network (EDN), and ArcGIS Server) provide a suite of software products for building and deploying a complete Geographical Information System wherever it is needed to operate - on desktops, servers, and mobile platforms.

Maintenance agreements entitle the City of Des Moines to upgrade to newer versions of the product as they become available. Also, they entitle the City to technical support for licensed products, technical how-to documents, on-line webcasts and demonstrations of new product releases.

PREVIOUS COUNCIL ACTION(S): NONE

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Ongoing annual maintenance and support for licenses in use by City of Des Moines. Software licensing renewals are due in July of each year.