Council
Communication

Office of the City Manager
 
 

Date

February 11, 2008

 

Agenda Item No.       52

Roll Call No.              08-

Communication No.  08-069

Submitted by:  Jeb E. Brewer, P.E.

                          City Engineer

 

 

AGENDA HEADING:

 

Hearing on Gray's Lake Terrace Building Shade Structure:  Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as Venter Spooner, Inc., Daniel Venter, President, 6500 NW Beaver Drive, Johnston, IA, 50131-1307, $107,300.

 

 

SYNOPSIS:

 

This is a public hearing to allow for public input on the Gray's Lake Terrace Building Shade Structure and to take the necessary actions as required by the Iowa Code to authorize a contract for construction of the proposed project.  The Gray's Lake Terrace Building serves multiple functions including concessions, restrooms, and storage for boats and park equipment on the first level while the second level serves as a public plaza.  The plaza has been a popular gathering spot; however, it has not been used to its potential due to a lack of shade.  This project provides for construction of shade structure approximately 90 feet long and 30 feet wide, which will cover about one-third of the plaza area.

 

 

FISCAL IMPACT:

 

Amount:  $107,300 Construction Contract ($110,000 City Engineer's Estimate)

 

Funding Source:  2007-2008 CIP, Page Park-10, Gray's Lake Park Improvements, PKS140, Various Funding, Being:  $70,000 in private contributions from the Gray's Lake/Meredith Trail Advisory Group and $37,300 in G. O. Bonds

 

 

ADDITIONAL INFORMATION:

 

Since opening in 2000, the southwest corner of Grays Lake has been a popular gathering spot for boat rental concessions and especially to enjoy views of the lake and downtown Des Moines.  The southwest corner includes a boathouse building that serves multiple functions of concessions, restrooms, storage of boats and related park equipment.  The second level was conceived to be a public plaza.  Although the plaza has been a popular gathering spot, it has not been used to its potential due to a lack of shade.  City staff has been working with consultants and the Grays Lake Donor Group to design a way to provide shade without building any major architectural element.  The solution that is proposed will build a metal frame and wire trellis that will support the growth of grape vine.  The vine will eventually grow over the top of the plaza on the trellis.  The design includes the installation of a colored fabric until the plant material grows to a point that it can naturally provide the shade. 

 

The Gray’s Lake and Meredith Trail Advisory Group has agreed to provide $70,000 toward the proposed Gray's Lake Terrace Building Shade Structure.  The funding for this has been approved by the Advisory Board which consists of Mell Meredith, Frank Cownie, Johnny Danos, Rick Neumann and Susan Huppert.  The payment will be made by the Greater Des Moines Community Foundation from the Gray’s Lake and Meredith Trail Fund that is managed by the foundation.

 

On January 7, 2008, under Roll Call No. 08-017, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the Gray's Lake Terrace Building Shade Structure.  Before the City Council can enter into a contract, it must hold a public hearing and approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the Gray's Lake Terrace Building Shade Structure, 11-2008-003.  The improvement includes construction of a shade structure including steel fabrication and erection, fabrication and installation of a stainless steel cable trellis system, provide and install shade fabric, painting and site restoration all in accordance with the contract documents including Plan File Nos. 475-115/121 at Gray’s Lake Park, 2101 Fleur Drive, Des Moines, Iowa.

 

Sealed bids for said improvement were submitted by the following bidders:

  • Venter Spooner, Inc., Johnston, IA
  • Bergstrom Construction, Inc., Des Moines, IA
  • Munro Construction Co., Johnston, IA
  • Larson & Larson Construction LLC, Urbandale, IA

 

The bids were received and opened at a public meeting presided over by the City Engineer in the City Council Chambers, 2nd Floor, City Hall, 400 Robert D. Ray Drive, Des Moines, Iowa at 11:00 a.m. on January 29, 2008.

 

The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by Venter Spooner, Inc. in the amount of $107,300, and said bid should be accepted.  The Finance Director has determined that funds are available for said improvement as stated above.

 

 

PREVIOUS COUNCIL ACTION(S):

 

Date:  January 7, 2008

 

Roll Call Number:  08-017

 

Action:  Ordering construction of the following:  Gray’s Lake Terrace Building Shade Structure – Receiving of bids, (1-29-08), and Setting date of hearing, (2-11-08).  (Construction Estimate - $110,000).  (Council Communication No. 08-015)  Moved by Vlassis to adopt.  Motion Carried 7-0.

 

 

BOARD/COMMISSION ACTION(S):  NONE

 

 

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

 

Partial payments to the contractor and final acceptance of work.