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Date
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February 25, 2008
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Agenda
Item No. 33 Roll
Call No. 08- Communication No. 08-091
Submitted by: Donald
M. Tripp, Parks
and Recreation Director |
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AGENDA HEADING:
Approving exception to Competitive Procurement
Process and approving payment of $60,000 to the YMCA of Greater Des Moines for
replacement of the John R. Grubb YMCA gymnasium floor.
SYNOPSIS:
Approval
of exception to the competitive procurement process for replacement of the
gymnasium floor at the City-owned John R. GrubbYMCA facility, and approval to
pay $60,000 to the YMCA of Greater Des Moines.
FISCAL IMPACT:
Amount:
$60,000
Funding Source: 2007-08/2012-13 CIP
Budget, Park Improvements, Community Center Improvements, page 7, PKS033 CPO040,
PKS990000.
ADDITIONAL INFORMATION:
On September 27,
1993 by Roll Call Number 93-3635, the City Council entered into a twenty-five
(25) year lease agreement with the YMCA of Greater Des Moines for them to
manage, and the City to jointly make improvements to, the former
On November 21,
1994 by Roll Call Number 94-4454 the City Council approved the First Addendum
to the Agreement, in which the City accepted the responsibility to provide for
major structural repairs or replacements that individually exceed $10,000.
Due to normal
wear and tear, the hardwood gymnasium floor at the John R. Grubb YMCA is in
need of replacement. Park and Recreation
Department staff has identified this need within the City’s FY2008 CIP budget,
with $60,000 available for the replacement.
City staff’s cost analysis and allocation was based on replacing the
existing hardwood floor with a synthetic floor covering. The YMCA of Greater Des Moines desires to
replace and custom paint the floor (with theYMCA logo) with the same type of hardwood surface
currently in place, and to pay for the resulting expense which would be in
excess of the City’s budget allocation.
The YMCA has secured three bids from vendors qualified to provide this
service, one of which has done previous repair work to the existing gym floor.
The City Manager
is recommending exception
to the competitive procurement process for replacement of the gymnasium floor for good cause shown, pursuant to
Section 2-710(a) of the Municipal Code of the City of
The
YMCA is responsible for the day-to-day facility maintenance operations,
management and programming. Allowing the
YMCA to coordinate and manage this work will aid in their ability to schedule
the floor replacement around their respective program offerings that utilize
the gymnasium, and ensures that they will purchase the product they will best
be able to manage and maintain.
Upon
City Council approval of this action, the Park and Recreation Director is
authorized to proceed with a $60,000 payment to the YMCA of Greater Des Moines
for installation of the new floor at such time that he is in receipt of
invoices for said work and determines that it has been satisfactorily
completed.
PREVIOUS COUNCIL ACTION(S):
Date: April
27, 1998
Roll
Call No. 98-1336
Action: Sixth Addendum to Lease Agreement, to
provide for the City to oversee construction of improvements and spending of
remaining HUD Section 108 Loan Funds, and the YMCA will pay for design costs
and expenses over the available funds provided by the City. Moved by Vlassis to adopt.
Motion Carried 6-1. Absent: Flagg.
Date: April
6, 1998
Roll
Call No. 98-1071
Action: Approving Fifth Addendum to Lease Agreement
to delete requirement for membership of Branch Board of Managers membership to
include representatives of tenants other than the Grubb YMCA. (Council
Communication No. 98-129) Moved by Vlassis to adopt.
Motion Carried 6-1.
Date: July
7, 1997
Roll
Call No. 97-2357
Action:
Approval of Fourth Addendum to Lease Agreement obligating the YMCA to
maintain the outdoor improvements and leasing of space for a teen center
formerly occupied by the City’s Community Development Department
Date: January 27, 1997
Roll
Call No. 07-336
Action: Third Addendum to Grubb YMCA Lease Agreement
(Model City Community Center) with YMCA of Greater Des Moines allowing them to
finance, build and maintain improvements consisting of handball and basketball
half-courts and new playground equipment - $15,000. (Council
Communication No. 97-050). Moved by Vlassis to adopt. Motion Carried 6-1.
Absent: Flagg.
Date: May 27, 1995
Roll
Call No. 95-1204
Action:
Approval of Second Addendum to Lease Agreement obligating the YMCA to
invest a minimum of $1,750,000 for capital construction improvements.
Date: November 21, 1994
Roll
Call No: 94-4454
Action:
Approval of First Addendum to Lease Agreement with the Lease term to
begin on September 1, 1994 and City to provide major structural repairs in
excess of $10,000.
Date: September 27,
1993
Roll Call No. 93-3635
Action: Approval to enter into 25-year Lease
Agreement with the YMCA of Greater Des Moines to operate and manage the
BOARD/COMMISSION ACTION(S):
Date: September
14, 1993
Action: Recommendation to the Des Moines City
Council to approve 25-year lease with YMCA of Greater Des Moines to operate and
manage the Model City Community Center.
ANTICIPATED
ACTIONS AND FUTURE COMMITMENTS: NONE