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Date
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March 10, 2008
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Agenda
Item No. 50A Roll
Call No. 08- Communication No. 08-137 Submitted by: Merrill
Stanley, |
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AGENDA HEADING:
Reporting rental agreement for three (3) automated side-loading refuse collection
trucks in the amount of $20,800 per month for use in the Public Works
Department, Solid Waste Division.
SYNOPSIS:
Due to extensive fire damage to three (3)
frontline daily use automated side-loading refuse collection trucks at the
Solid Waste equipment storage facility on March 4, 2008, the availability of
rental trucks for immediate delivery was solicited from potential vendors. Big Truck Rental LLP, (Mike Miller, Vice
President Sales and Marketing),
FISCAL IMPACT:
Amount: Estimated
$45,000 total. $20,800 per month for
term of rental, which is anticipated to
be approximately six (6) to eight (8) weeks until replacement trucks can be
delivered and placed in service. There
is also a one-time delivery charge of approximately $4,000.
Funding
Source: FY2007-2008 Operating Budget, Fund EN151, Org
PWK100101, Solid Waste Enterprise Fund, page 304. Insurance coverage will fund claims in excess
of $100,000 deductible for this occurrence. Total losses from the fire are expected to be
approximately $1,000,000. One deductible
of $100,000 will apply to the entire claim.
ADDITIONAL INFORMATION:
Each day, the Solid Waste Division of the Public Works Departments
utilizes 15 automated trucks out of a total fleet of 18 automated trucks in the
collection of automated residential refuse.
On March 4, 2008, a fire at the Solid Waste equipment storage facility
damaged three (3) frontline automated refuse collection trucks beyond
repair. An additional 12 automated units
parked in the Solid Waste facility sustained smoke and heat damage to wiring
and lighting systems. The remaining three (3) trucks in the fleet were out of
service for repair and not at the Solid Waste facility, thus, they were not
affected by the fire. Fleet Services made temporary repairs to the 12
less-damaged trucks and returned them to service by 1:15 pm on the day of the
fire. Permanent repairs to the damaged trucks continued on a 24 hour basis
through March 8, 2008, in order to maintain the minimum in-service availability
of 15 trucks per day.
These units are used daily in the collection of residential refuse from
65,000 residential customers. Data from across the country suggests that on
average, 22% of a fleet of automated side loading residential refuse collection
trucks is not in service at any given time due to repair and scheduled
maintenance. In order for Fleet Services
to maintain 15 trucks in service daily, the fleet must consist of 18 automated
units. Availability of less than 15
units per day results in overtime hours for solid waste collection, a delay in
collection of residential refuse, and extended hours of operation for Fleet
Services to maintain the front line units.
As a result of the fire and the extent of damage to three (3) automated
units, an operational emergency was declared by the City Manager, and Fleet
Services staff solicited rental agreements from five local, regional and
national vendors for a month to month rental of three (3) automated trucks. No rental trucks were available locally or
from previous suppliers of this type of equipment. Big Truck Rental was the only vendor that
could make trucks available on a rental basis.
A short term rental agreement for three (3) trucks was necessary to meet
the operational needs of the Solid Waste Division of Public Works. It is anticipated that the duration of the
rental will be six (6) to eight (8) weeks until replacements can be delivered
and placed in service.
PREVIOUS COUNCIL ACTION(S):
NONE
BOARD/COMMISSION ACTION(S): NONE
ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE
For more information on this and other agenda items,
please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office
on the second floor of City Hall,