|
||||
|
Date
|
March 10, 2008
|
||
|
Agenda
Item No. 50 Roll
Call No. 08- Communication No. 08-138 Submitted by: Merrill Stanley, |
||||
AGENDA HEADING:
Approving purchase of three (3) replacement automated side-loading refuse
collection trucks in the amount of $599,577 for use in the Public Works
Department, Solid Waste Division.
SYNOPSIS:
Recommend approval to proceed with the purchase
of three (3) automated side-loading refuse collection trucks for use in the
Public Works Department, Solid Waste Division, to replace three (3) trucks
damaged beyond repair by a fire at the Solid Waste equipment storage facility
on March 4, 2008. Peterbilt of Des Moines (Brad Wilson, President), 3445
Adventureland Dr. West, Des Moines IA 50009, has agreed to provide three (3)
trucks from the previous low bid awarded March 12, 2007; Bid No. V07-078.
FISCAL IMPACT:
Amount: $599,577
Funding
Source: 2007-2008 Operating Budget, Fund EN151, Org
PWK100101, Solid Waste Enterprise Fund, page 304. Insurance coverage will fund claims in excess
of $100,000 deductible for this occurrence. Total losses from the fire are expected to be
approximately $1,000,000. One deductible
of $100,000 will apply to the entire claim.
ADDITIONAL INFORMATION:
Each day, the Solid Waste Division of the Public Works Departments
utilizes 15 automated trucks out of a total fleet of 18 automated trucks in the
collection of automated residential refuse.
On March 4, 2008, a fire at the Solid Waste equipment storage facility
damaged three (3) frontline automated refuse collection trucks beyond
repair. An additional 12 automated units
parked in the Solid Waste facility sustained smoke and heat damage to wiring
and lighting systems. The remaining three (3) trucks in the fleet were out of
service for repair and not at the Solid Waste facility, thus, they were not
affected by the fire. Fleet Services made temporary repairs to the 12
less-damaged trucks and returned them to service by 1:15 pm on the day of the
fire. Permanent repairs to the damaged trucks continued on a 24 hour basis
through March 8, 2008, in order to maintain the minimum in-service availability
of 15 trucks per day.
These units are used daily in the collection of residential refuse from
65,000 residential customers. Data from across the country suggests that on
average, 22% of a fleet of automated side loading residential refuse collection
trucks is not in service at any given time due to repair and scheduled
maintenance. In order for Fleet Services to maintain 15 trucks in service
daily, the fleet must consist of 18 automated units. Availability of less than 15 units per day
results in overtime hours for solid waste collection, a delay in collection of
residential refuse, and extended hours of operation for Fleet Services to
maintain the front line units.
The local Peterbilt Truck dealer can supply the replacement trucks as
specified from a previous low bid award in approximately six (6) to eight (8)
weeks. In separate action, a short term
rental agreement for three (3) trucks has been made to supplement the remaining
15 front line units and maintain service delivery to residential solid waste
customers. Rental charges for these three (3) trucks are $20,800 per month. A delay in purchasing permanent replacements
will increase total rental charges.
The trucks being
purchased have diesel engines that have the minimum horsepower and torque
necessary to operate the hydraulic packer body. They also meet the new 2007 clean air
emissions standards of 50 percent reduction in Nitrogen Oxides (NOx) and a 90
percent reduction in Particulate Matter (PM) or soot compared to the units that
are being replaced. These trucks will
utilize up to 20% Biodiesel fuel to further reduce emissions that impact the
environment.
While the
performance of hydraulic packer equipment is reliant on horsepower and torque
to safely and efficiently collect residential refuse, future fuel efficiency enhancements
may be achieved with a hybrid electric truck chassis available in model year
2010 in this class and use of truck. No
prototypes or production models are available at this time.
PREVIOUS COUNCIL ACTION(S):
Date: March 12, 2007
Roll Call Number: 07-468
Action: Peterbilt
of
BOARD/COMMISSION ACTION(S): NONE
ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE
For more information on this and other agenda items,
please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office
on the second floor of City Hall,