Council Communication Office of the City Manager	Date	March 24, 2008
	Agenda Item No. 9 Roll Call No. 08- Communication No. 08-160 Submitted by: Jeb E. Brewer, P.E., City Engineer and William G. Stowe, Assistant City Manager/Public Works/Engineering

AGENDA HEADING:

Approving Change Order No. 4 with Des Moines Asphalt & Paving Co. for additional work on the 2007 Expanded Street Resurfacing Program Contract 2 for a total not to exceed $106,562.85.

SYNOPSIS:

Approval of Change Order No. 4 in an amount not to exceed $106,562.85 with Des Moines Asphalt & Paving Co., James Gauger, President, P.O. Box 3365, Des Moines, Iowa, 50316, for additional work on the 2007 Expanded Street Resurfacing Program Contract 2.

FISCAL IMPACT:

Amount: $106,562.85

Funding Source: 2008-09 CIP, Page Street-42, Special City-wide Street Improvements, STR217, Gaming Funds with a transfer of $106,562.85 from Page Street-12, Downtown Area Street Restoration, STR075, TIF Bonds

ADDITIONAL INFORMATION:

The 2007 Expanded Street Resurfacing Program Contract 2 project includes scarification of existing asphalt streets, furnishing and placement of Hot Mix Asphalt (HMA) resurfacing, pavement markings, and other incidental items. The asphalt street surface on Court Avenue from Water Street to 5^th Street is over 20 years old, and due to recent development activities, and utility construction and relocation, the street surface has deteriorated. On December 3, 2007, by Roll Call No. 07-2338, the City Council approved a contract for the Court Avenue Streetscape Rehabilitation. This project includes improvements to the planting beds, landscaping, street furnishings, and light fixtures to coincide with recent development in the Court Avenue corridor.

Aesthetically, it is very desirable to enhance the appearance of Court Avenue to coincide with the streetscape improvements and recent development by resurfacing the street with new asphalt. This resurfacing must be completed prior to the opening of the Downtown Farmers Market in May. To avoid conflicts with the Downtown Farmers Market, this change order has been negotiated with Des Moines Asphalt & Paving Co. Des Moines Asphalt & Paving Co. has agreed to an extension of the existing May 2007 contract unit prices for this work, which should result in savings to the City over 2008 construction prices.

PREVIOUS COUNCIL ACTION(S):

Date: May 21, 2007

Roll Call Number: 07-1022

Action: Approving contract and bond and permission to sublet. Moved by Coleman to adopt. Motion Carried 7-0.

Date: April 23, 2007

Roll Call Number: 07-722

Action: 2007 Expanded Street Resurfacing Program – Contract 2 – Receiving of bids, (5-8-07), and Setting date of hearing, (5-21-07). (Construction Estimate - $1,108,500.80). (Council Communication No. 07-231) Moved by Hensley to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Normal Council actions on construction contracts.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.