Council Communication Office of the City Manager	Date	May 5, 2008
	Agenda Item No. 6C Roll Call No. 08- Communication No. 08-260 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Ordering construction of the following: University Avenue Resurfacing - Des Moines River Bridge to 6th Avenue - Receiving bids, (5-20-08), and Setting date of hearing, (6-9-08). (Construction Estimate - $674,510.60).

SYNOPSIS:

Recommend the City Council proceed with construction of the improvement and set dates to receive bids and hold a public hearing, as required by Iowa Code, utilizing the method of financing referenced below. The improvement consists of base repairs, preparation of the existing roadway for resurfacing, and resurfacing of University Avenue with hot mix asphalt from the Des Moines River Bridge to 6th Avenue. This project will help address citizen concerns regarding the condition and maintenance of City streets and help promote a positive City image.

FISCAL IMPACT:

Amount: $674,510.60 City Engineer's Estimate

Funding Source: 2008-2009 CIP, Page Street-34, Rehabilitation and Preservation of Major Roadways, STR222, being: $496,180.60 from G. O. Bonds a$178,330 from Iowa DOT Surface Transportation Program (STP) Funds for 80% of eligible construction costs (Maximum $178,330)

ADDITIONAL INFORMATION:

On December 19, 2005, under Roll Call Number 05-2970, the City Council approved an agreement with the Iowa Department of Transportation (IDOT) for University Avenue Resurfacing from 6^th Avenue to the Des Moines River Bridge including funding with IDOT Surface Transportation Program (STP) funds for 80% of eligible construction costs to a maximum of $178,330. The agreement states that IDOT will receive and open bids for the project.

The Engineering Department has prepared plans, specifications, form of contract documents, and City Engineer’s estimate for the construction of the University Avenue Resurfacing - Des Moines River Bridge to 6th Avenue, 06-2006-003. The improvement includes patching of the existing street, furnish and place 3 inches of hot mix asphalt, furnish and place pavement markings, and other incidental items; in accordance with the contract documents, including Plans File Nos. 488-001/023 on University Avenue from the Des Moines River Bridge to 6th Avenue, Des Moines, Iowa.

The proposed plans, specifications, and form of contract documents are available for public inspection in the City Engineer's Office.

PREVIOUS COUNCIL ACTION(S):

Date: December 19, 2005

Roll Call Number: 05-2970

Action: Approving Iowa Department of Transportation Agreements for the following: (B) University Avenue Resurfacing from 6^th Avenue to the Des Moines River Bridge. (Council Communication No. 05-712) Moved by Hensley to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Anticipated actions include public hearing, receive and file bids, designate lowest bidder, and approve contract and bond; also partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.