Council Communication Office of the City Manager	Date	June 23, 2008
	Agenda Item No. 28B Roll Call No. 08- Communication No. 08-363 Submitted by: Donald M. Tripp, Parks and Recreation Director

AGENDA HEADING:

Request City’s Purchasing Division issue a blanket purchase order for Toro equipment repair parts to be purchased during fiscal year 2009.

SYNOPSIS:

Recommend approval by City’s Purchasing Agent to issue a blanket purchase order for Toro equipment repair parts to Tri-State Companies, 5303 NW 111^th Street, Grimes, IA 50111, the sole area-wide distributor.

FISCAL IMPACT:

Amount: $60,000

Funding Source: FY 08-09 Operating Budget, Page 222, Equipment Maintenance, GE001, PKS041000

ADDITIONAL INFORMATION:

The City Park and Recreation Department utilizes Toro mowing and other related equipment extensively in its turf maintenance program. Repair parts must be purchased to keep this equipment operating. Municipal Code section 2-726 (a) (6) provides for a non-competitive procurement of repair parts when the required parts are available only from a single area-wide distributor and competitive bids for such parts are thus not reasonably attainable.

PREVIOUS COUNCIL ACTION(S): NONE

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.