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Date
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June 23, 2008
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Agenda Item No. 44 Roll Call No. 08- Communication
No. 08-367 Submitted
by: Jeb E. Brewer, P.E. City Engineer
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AGENDA HEADING:
Hearing on 2008 Park and Cemetery HMA Improvements: Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as Grimes Asphalt & Paving Corp., J M Yonker, President, $409,450.
SYNOPSIS:
This is a public hearing to allow for public input on the 2008 Park and Cemetery HMA Improvements and take the necessary actions as required by Iowa Code to authorize a contract for construction of the proposed project. Park and cemetery roadways and parking lots require periodic rehabilitation to provide safe access, proper drainage, and an aesthetic experience for park and cemetery visitors. This project provides for pavement scarification, HMA resurfacing, curb replacement, and storm water drainage improvements to address the normal pavement deterioration that has occurred over the years.
FISCAL IMPACT:
Amount: $409,450 Construction Contract ($444,200 City Engineer's Estimate)
Funding Source: 2008-2009 CIP,
Page Park-15,
ADDITIONAL INFORMATION:
On May 19, 2008, under Roll Call
No. 08-854, the City Council received and filed plans, specifications, form of
contract documents, and City Engineer's estimate for the construction of the
2008 Park and Cemetery HMA Improvements.
Before the City Council can enter into a contract, it must hold a public
hearing and approve the proposed plans, specifications, and form of contract
documents and engineer's estimate for the construction of the 2008 Park and
Cemetery HMA Improvements, 11-2008-007. The
improvement includes overlaying existing roads and parking lots, storm sewer
construction and earthwork; all in accordance with the contract documents,
including Plan File Nos. 490-1/9 at the following locations in
•
•
•
•
•Police Station,
Sealed bids for said improvement were submitted by the following bidders:
Grimes Asphalt & Paving Corp., Grimes, IA
Des Moines Asphalt & Paving
Co.,
The bids were received and opened at a public meeting presided over by the City Engineer in the City Council Chambers, 2nd Floor, City Hall, 400 Robert D. Ray Drive, Des Moines, Iowa at 11:00 a.m. on June 10, 2008.
The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by Grimes Asphalt & Paving Corp., J M Yonker, President, 12021 NW 54th Avenue, Grimes, IA, 50111 in the amount of $409,450, and said bid should be accepted. The Finance Director has determined that funds are available for said improvement as stated above.
PREVIOUS COUNCIL ACTION(S):
Date: May 19, 2008
Roll Call Number: 08-854
Action: Ordering construction of the following: 2008 Park and Cemetery HMA Improvements – Receiving of bids, (6-10-08), and Setting date of hearing, (6-23-08). (Construction Estimate - $444,200). (Council Communication No. 08-290) Moved by Vlassis to adopt. Motion Carried 7-0.
BOARD/COMMISSION ACTION(S): NONE
ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:
Partial payments to the contractor and final acceptance of work.
For more
information on this and other agenda items, please call the City Clerk’s Office
at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall,