Council Communication Office of the City Manager	Date	June 23, 2008
	Agenda Item No. 46 Roll Call No. 08- Communication No. 08-369 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Hearing on 2008 City-wide PCC Pavement Restoration Program: Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as T K Concrete Inc., Tony J. VerMeer, President, $166,140.

SYNOPSIS:

This is a public hearing to allow for public input on the 2008 City-wide PCC Pavement Restoration Program and take the necessary actions as required by Iowa Code to authorize a contract for construction of the proposed project. This project provides for timely maintenance of Portland Cement Concrete (PCC) residential and arterial streets utilizing full depth removal and replacement of distressed panels to improve the surface condition and extend the useful service life of the streets.

FISCAL IMPACT:

Amount: $166,140 Construction Contract ($174,000 City Engineer's Estimate)

Funding Source: 2008-2009 CIP, Page Street-9, Concrete Paving Restoration Program - Public Works, STR102, G. O. Bonds

ADDITIONAL INFORMATION:

On May 19, 2008, under Roll Call No. 08-852, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the 2008 City-wide PCC Pavement Restoration Program. Before the City Council can enter into a contract, it must hold a public hearing and approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the 2008 City-wide PCC Pavement Restoration Program, 06-2008-016. The improvement is to furnish, place, cure, saw, and seal PCC pavement patches of various thickness in a cooperative effort with the City of Des Moines, Public Works Department, at the following locations:

· •Bel Aire Road from Beaver Avenue to 50th Street

· •54th Street from Aurora Avenue to Twana Drive

· •Urbandale Avenue from Merle Hay Road to 50th Street

· •Urbandale Avenue from 64th Street to Merle Hay Road

· •E. Euclid Avenue from E. 42nd Street to E. 43rd Street

· •Cummins Parkway from University Avenue to Dagle Drive

· •SW 62nd Street from Tonka Avenue to Railroad Avenue

· •SE 5th Street from E. Army Post Road to E. County Line Road

· •E. Emma Avenue from SE 8th Street to SE 14th Street

· •E. Titus Avenue from SE 5th Street to SE 7th Street.

Sealed bids for said improvement were submitted by the following bidders:

T K Concrete Inc., Pella, IA

Concrete Technologies, Inc., Urbandale, IA

Castle Concrete Services Inc., Johnston, IA

The bids were received and opened at a public meeting presided over by the City Engineer in the City Council Chambers, 2nd Floor, City Hall, 400 Robert D. Ray Drive, Des Moines, Iowa at 11:00 a.m. on June 10, 2008.

The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by T K Concrete Inc., Tony J. VerMeer, President, 1608 Fifield Road, Pella, IA, 50219 in the amount of $166,140, and said bid should be accepted. The Finance Director has determined that funds are available for said improvement as stated above.

PREVIOUS COUNCIL ACTION(S):

Date: May 19, 2008

Roll Call Number: 08-852

Action: Ordering construction of the following: 2008 City-Wide PCC Pavement Restoration Program – Receiving of bids, (6-10-08), and Setting date of hearing, (6-23-08). (Construction Estimate - $174,000). (Council Communication No. 08-292). Moved by Vlassis to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.