Council
Communication

Office of the City Manager
 
 

Date

June 23, 2008

 

Agenda Item No.         21

Roll Call No.                08-

Communication No.    08-386

Submitted by: Donald M. Tripp

                                Park and Recreation Director

 

 

AGENDA HEADING:

 

With regard to Evelyn K. Davis Park, approve and authorize the signing of a grant agreement with United Way of Central Iowa in payment of a $50,000 pledge to assist with expenditures related to infrastructure improvements which have been made to the park.

 

 

SYNOPSIS: 

 

Recommend approval to accept a $50,000 grant award from United Way of Des Moines in payment of a pledge made in September 2006 toward infrastructure improvements to be made at Evelyn K. Davis Park and authorization for the grant agreement to be signed and executed on behalf of the City.

 

 

FISCAL IMPACT:

 

Amount: $50,000 revenue

 

Funding Source: 2007-2008 CIP, Page Park-8, Evelyn K. Davis Park Improvements, PKS168.

 

 

ADDITIONAL INFORMATION:

 

The Evelyn K. Davis Park Improvements Project totals $450,000 in capital improvements in the City of Des Moines’ Evelyn K. Davis Park, located at 16th and Forest, in the King Irving Neighborhood.  Improvements include a new half-court basketball court; Spacenet Climber; prefabricated, painted steel open-air shelter for 40 people with permanently installed picnic tables and grilles; expansion and remodeling of the existing restrooms in the small shelter; additional landscaping; and a walking path around the perimeter of the park.

 

The project was initiated by William Knapp, who gathered financial support of several Des Moines-area agencies to finance the infrastructure enhancements, including $250,000 in grants and commitments from United Way, Polk County, and Prairie Meadows; the United Way of Central Iowa commitment was $50,000.  $50,000 of City FY 2006-07 Park Improvements CIP budget was committed to meet a local match requirement for a CAT grant application, both of which were authorized by the Des Moines City Council on September 25, 2006, by Roll Call No. 06-1931.  A CAT application requesting funding of $150,000 was submitted to the Vision Iowa Board, which awarded the project $130,000 in December 2006.  The additional $20,000 funding necessary for the project was provided through a transfer from the FY 2007-08 CIP, Page Park Improvements-13, Neighborhood Park Improvements, PKS137 and authorized by the Des Moines City Council on March 12, 2007, by Roll Call No. 07-1931.

 

In addition to the infrastructure components previously outlined, a second project component, inherent to the desired outcomes of increased park use and safety, involves additional park management and operations funding which have increased programming and family-oriented activity as well as a police presence at the park.  This has been funded with $425,000 of donations from private individuals for use over the course of three fiscal years for operating expenses related to increased security staffing by the Police Department and programming staffing by the Park and Recreation Department.

 

On May 7, 2007, under Roll Call No. 07-837, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the Evelyn K. Davis Park Improvements and on June 4, under Roll Call No. 07-1115, the bid was accepted for the construction of said improvements in a bid submitted by Elder Corporation, Jared R. Elder II, President, 5088 E. University Avenue, Des Moines, IA, 50327 in the amount of $349,999.99. 

 

 

PREVIOUS COUNCIL ACTION(S):

 

Date:  June 4, 2007

 

Roll Call Number:  07-1115

 

Action:  On Evelyn K. Davis Park Improvements:  Resolution approving plans, specifications, form of contract documents, Engineer’s Estimate and designating lowest responsible bidder as Elder Corporation, (Jared R. Elder II, President), $349,999.99.  (Council Communication No.  07-336) Moved by Vlassis to adopt.  Motion Carried 7-0.

 

Date:  May 7, 2007

 

Roll Call Number:  07-837

 

Action:    Evelyn K. Davis Park Improvements – Receiving of bids, (5-22-07), and Setting date of hearing, (6-4-07).  (Construction Estimate - $375,430).  (Council Communication No.  07-270)  Moved by Vlassis to adopt.  Motion Carried 7-0.

 

Date:  March 12, 2007

 

Roll Call Number:  07-499

 

Action:  Community Attraction and Tourism (CAT) Program Agreement with Vision Iowa Board for acceptance of a $130,000 award for the Evelyn K. Davis Park Improvements Project.  (Council Communication No. 07-145)  Moved by Mahaffey to approve.  Motion Carried 6-1.

 

Date: September 25, 2006

 

Roll Call Number: 06-1931

 

Action:  Items regarding Evelyn K. Davis Park Improvements and Programs: (A) Authorization to submit Community Attraction and Tourism (CAT) Grant Application and to reappropriate $50,000 of FY 2006-07 Park and Recreation Department CIP Budget.  Moved by Vlassis to adopt.  Motion Carried 6-0.

 

Date: September 25, 2006

 

Roll Call Number: 06-1932

 

Action:  Items regarding Evelyn K. Davis Park Improvements and Programs: (B) Acceptance of donations to fund the improvements.  (Council Communication No. 06-623)  Moved by Vlassis to adopt.  Motion Carried 6-0.

 

 

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

 

Payments to the contractor and final acceptance of work.

 

 

 

 

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive.  Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.