Council Communication Office of the City Manager	Date	July 14, 2008
	Agenda Item No. 69 Roll Call No. 08- Communication No. 08-400 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Hearing on 2008 Hot Mix Asphalt (HMA) Pavement Scarification & Resurfacing: Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as OMG Midwest, Inc. d/b/a Des Moines Asphalt & Paving, James Gauger, President, $835,342.10.

SYNOPSIS:

This is a public hearing to allow for public input on the 2008 HMA Pavement Scarification & Resurfacing and take the necessary actions as required by Iowa Code to authorize a contract for construction of the proposed project. This project provides for timely maintenance of residential and arterial streets utilizing surface scarification and hot mix asphalt overlay to improve the surface condition and extend the useful service life of the streets.

FISCAL IMPACT:

Amount: $835,342.10 Construction Contract ($798,715 City Engineer's Estimate)

Funding Source: 2008-2009 CIP, Page Street-6, Asphaltic Paving Restoration Program, STR003, Being:

$439,955 in G. O. Bonds from STR003 and $395,387.10 in TIF-Backed G. O. Bonds from Downtown Area Street Restoration, STR075, Page Street-12

ADDITIONAL INFORMATION:

On June 9, 2008, under Roll Call No. 08-957, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the 2008 HMA Pavement Scarification & Resurfacing. Before the City Council can enter into a contract, it must hold a public hearing and approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the 2008 HMA Pavement Scarification & Resurfacing, 06-2008-015. The improvement includes:

1. Scarification of two (2) inch average depth of asphalt street surfaces with specified milling machine and equipment in a cooperative effort with the City of Des Moines Public Works Department, all in accordance with the contract documents at the following locations within the City of Des Moines:

•61st Street from Crown Lane to Clark Street
•Crown Lane from 63rd Street to Cummins Parkway

•14th Street from Washington Avenue to Jefferson Avenue

•College Avenue from 17th Street to M.L. King Jr. Parkway

•8th Street from College Avenue to Clark Street

•27th Street from Forest Avenue to Clark Street

•28th Street from College Avenue to Clark Street

•Burlington Terrace from Nash Drive to Chautauqua Parkway

• Hunter Avenue from 39th Street to dead end East

•Stephenson Way from Chautauqua Parkway to Nash Drive

•Cleveland Avenue from E 14th Street to Hutton Street

•5th Avenue from Watson Powell Way to School Street

2. Furnish all labor, materials and equipment necessary to construct a two (2) inch average thickness pavement scarification and HMA surfacing on existing asphaltic street surface; together with other incidental and related work; all in accordance with the contract documents at the following locations within the City of Des Moines:

•54th Street from Douglas Avenue to Madison Avenue

•Bowdoin Street from E Euclid Avenue to E Madison Avenue

•Briarcliff Drive from E Madison Avenue to E 42nd Street

•Sheridan Avenue from 2nd Avenue to Cornell Street

•Grand Avenue from 49th Street to 56th Street

•Dean Avenue from Redhead Road to RR Tracks East

•Redhead Road from E Court Avenue to Dean Avenue

•E 5th Street from E Grand Avenue to Des Moines Street

• E Grand Avenue from River Bridge to Pennsylvania Avenue.

Sealed bids for said improvement were submitted by the following bidders:

OMG Midwest, Inc. d/b/a Des Moines Asphalt & Paving, Des Moines, IA

Grimes Asphalt & Paving Corp., Grimes, IA, Bid read under advisement

The bids were received and opened at a public meeting presided over by the City Engineer in Meeting Room 3, Des Moines Central Library, 1000 Grand Avenue, Des Moines, Iowa, at 11:00 a.m. on July 1, 2008.

The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by OMG Midwest, Inc. d/b/a Des Moines Asphalt & Paving, James Gauger, President, 5550 NE 22nd Street, P.O. Box 3365, Des Moines, IA, 50316-0365 in the amount of $835,342.10, and said bid should be accepted. The Finance Director has determined that funds are available for said improvement as stated above.

PREVIOUS COUNCIL ACTION(S):

Date: June 9, 2008

Roll Call Number: 08-957

Action: Ordering construction of the following: 2008 HMA Pavement Scarification & Resurfacing – Receiving of bids, (7-1-08), and setting date of hearing, (7-14-08). (Construction Estimate - $798,715). (Council Communication No. 08-334) Moved by Hensley to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.