Council Communication Office of the City Manager	Date	July 14, 2008
	Agenda Item No. 68 Roll Call No. 08- Communication No. 08-401 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Hearing on 2008 Expanded Street Resurfacing Program - Contract 1: Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as OMG Midwest, Inc. d/b/a Des Moines Asphalt & Paving, James Gauger, President, $863,776.

SYNOPSIS:

This is a public hearing to allow for public input on the 2008 Expanded Street Resurfacing Program - Contract 1 and take the necessary actions as required by Iowa Code to authorize a contract for construction of the proposed project. This project provides for partial and full depth patching, surface milling, and hot mix asphalt (HMA) overlay of arterial and residential streets citywide. The project addresses citizen concerns regarding the condition of city streets by preserving deteriorating infrastructure.

FISCAL IMPACT:

Amount: $863,776 Construction Contract ($880,600 City Engineer's Estimate)

Funding Source: 2008-2009 CIP, Page Street-42, Special City-wide Street Improvements, STR217, Being: Gaming Monies from the Agreement with Polk County and the Racing Association of Central Iowa.

ADDITIONAL INFORMATION:

On June 9, 2008, under Roll Call No. 08-958, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the 2008 Expanded Street Resurfacing Program - Contract 1. Before the City Council can enter into a contract, it must hold a public hearing and approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the 2008 Expanded Street Resurfacing Program - Contract 1, 06-2008-017. The improvement includes scarification of existing asphalt streets, furnish and place Hot Mix Asphalt (HMA) and other incidental items; all in accordance with the contract documents, including Plan File Nos. 490-51/58 at the following locations:

•37th Street from Kingman Blvd. to University Avenue

•46th Street from Franklin Avenue to Hickman Road

•62nd Street from Hickman Road to New York Avenue
•47th Street from College Avenue to Franklin Avenue

•47th Street from University Avenue to College Avenue

•Valdez Drive from dead end E of 46th Street to dead end W of 48th Street

•Cambridge Street from E Tiffin Avenue to E Euclid Avenue

•Guthrie Avenue from North Union Street to E 9th Street

•E 39th Court from E Ovid Avenue to E Douglas Avenue

•SE 25th Court from E Watrous Avenue to dead end N of E Rose Avenue

•SE 2nd Street from E Edison Avenue to E Jackson Avenue

•SE 25th Street from E Watrous Avenue to N of E Watrous Avenue

•Pioneer Road from E Indianola Avenue to SE 6th Street

•E Jackson Avenue from SE 1st Street to SE 6th Street

•Hughes Avenue from SE 21st Street to SE 22nd Street.

Sealed bids for said improvement were submitted by the following bidders:

OMG Midwest, Inc. d/b/a Des Moines Asphalt & Paving, Des Moines, IA

Grimes Asphalt & Paving Corp., Grimes, IA, Bid read under advisement

The bids were received and opened at a public meeting presided over by the City Engineer in Meeting Room 3, Des Moines Central Library, 1000 Grand Avenue, Des Moines, Iowa, at 11:00 a.m. on July 1, 2008.

The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by OMG Midwest, Inc. d/b/a Des Moines Asphalt & Paving, James Gauger, President, 5550 NE 22nd Street, P.O. Box 3365, Des Moines, IA, 50316-0365 in the amount of $863,776, and said bid should be accepted. The Finance Director has determined that funds are available for said improvement as stated above.

PREVIOUS COUNCIL ACTION(S):

Date: June 9, 2008

Roll Call Number: 08-958

Action: Ordering construction of the following: 2008 Expanded Street Resurfacing Program – Contract 1 – Receiving of bids, (7-1-08), and setting date of hearing, (7-14-08). (Construction Estimate - $880,600). (Council Communication No. 08-335) Moved by Hensley to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.