Council
Communication

Office of the City Manager
 
 

Date

July 14, 2008

 

Agenda Item No.       70

Roll Call No.              08-

Communication No.  08-402

Submitted by:  Jeb E. Brewer, P.E.

                          City Engineer                            

 

 

AGENDA HEADING:

 

Hearing on Crocker Street at 5th Avenue, 6th Avenue & 7th Street Traffic Signal Installation:  Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as Baker Electric, Inc., Britt Baker, CEO, 111 Jackson Ave., Des Moines, IA  50315, $345,724.53.

 

 

SYNOPSIS:

 

This is a public hearing to allow for public input on the Crocker Street at 5th Avenue, 6th Avenue & 7th Street Traffic Signal Installation and to take the necessary actions as required by Iowa Code to authorize a contract for construction of the proposed project.  This project provides for installing permanent traffic signals to replace the temporary span-wire mounted signals at the three intersections of Crocker Street with 5th Avenue, 6th Avenue, and 7th Street.  The temporary signals had been installed to address increased traffic volumes in the area.  Also included is the replacement of the existing mid-block pedestrian signal on 7th Street north of Crocker Street.

 

 

FISCAL IMPACT:

 

Amount:  $345,724.53 Construction Contract ($315,000 City Engineer's Estimate)

 

Funding Source:  2008-2009 CIP, Page Traffic-9, Traffic Signal Installation - Crocker St. at 5th Ave., 6th Ave., 7th St., TFC096, Various Funding, being: 

·        $150,000 Maximum in Iowa DOT Traffic Safety Improvement Funds for eligible construction only;

·        $150,000 Maximum in FHWA Surface Transportation Program (STP) funds for eligible construction only;

·        $15,000 in Tax Increment Funds from Traffic Signal Installation – Crocker Street at Fifth Avenue, Sixth Avenue, & Seventh Street, Page Traffic Control-9, TFC096 with a transfer of $63,000 in G. O. Bonds from City-wide Signals, Channelization, and School Crossing Protection Program, Page Traffic Control-5, TFC091

 

 

ADDITIONAL INFORMATION:

 

On June 9, 2008, under Roll Call No. 08-955, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the Crocker Street at 5th Avenue, 6th Avenue & 7th Street Traffic Signal Installation.  Before the City Council can enter into a contract, a public hearing needs to be held to approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the Crocker Street at 5th Avenue, 6th Avenue & 7th Street Traffic Signal Installation, 04-2007-001.  The improvement includes upgrading

the existing temporary traffic signals at the intersections of 5th Avenue & Crocker Street, 6th Avenue & Crocker Street, and 7th Street & Crocker Street.  The existing pedestrian crossing signal on 7th Street north of Crocker Street will also be upgraded in accordance with the contract documents including Plan File Nos. 489-44/57.

 

Sealed bids for said improvement were submitted by the following bidders:

 

Baker Electric, Inc., Des Moines, IA

 

The bids, in accordance with a previously approved Iowa Department of Transportation (IDOT) Agreement, were received and opened by IDOT on June 17, 2008.  The only bid received by the IDOT was in the amount of $345,724.53, which is 9.8% over the Engineer’s Estimate of $315,000, and staff recommends acceptance.  The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by Baker Electric, Inc. in the amount of $345,724.53, and said bid should be accepted.  The Finance Director has determined that funds are available for said improvement as stated above.

 

 

PREVIOUS COUNCIL ACTION(S):

 

Date:  June 9, 2008

 

Roll Call Number:  08-955

 

Action:  Ordering construction of the following:  Crocker Street at 5th Avenue, 6th Avenue & 7th Street Traffic Signal Installation – Receiving of bids, (6-17-08), and Setting date of hearing, (7-14-08).  (Construction Estimate - $315,000).  (Council Communication No.  08-345)  Moved by Hensley to adopt.  Motion Carried 7-0.

 

Date:  February 12, 2007

 

Roll Call Number:  07-200

 

Action:  Approving Iowa Department of Transportation Agreement for Crocker Street at 5th Avenue, 6th Avenue, and 7th Street Traffic Signal Installation.  (Council Communication No. 07-050)  Moved by Vlassis to adopt.  Motion Carried 7-0.

 

Date:  July 24, 2006

 

Roll Call Number:  06-1427

 

Action:  Approving execution of Iowa Department of Transportation Agreement for Crocker Street at 5th Avenue, 6th Avenue, and 7th Street Traffic Signal Installation.  (Council Communication No. 06-459)  Moved by Hensley to adopt.  Motion Carried 7-0.    

 

 

BOARD/COMMISSION ACTION(S): NONE

 

 

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

 

Partial payments to the contractor and final acceptance of work.

 

 

 

 

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive.  Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting.  Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.