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Date
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July 14, 2008
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Agenda
Item No. 51 Roll
Call No. 08-
Communication No. 08-408 Submitted by: Judy A. Bradshaw, Chief of Police |
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AGENDA
HEADING:
Approval to pay Maintenance Agreement Invoice from Intergraph Corporation,
SYNOPSIS:
Recommend approval to pay Intergraph Corporation for the Public Safety Computer
Aided Dispatch, Records Management System and Mobile Data Systems which function
on Intergraph Software.
This company was the initial installer for all three systems and is the
sole source vendor for upgrades, licensing and repair. Intergraph’s Security,
Government & Infrastructure Division, who manages the existing public
safety maintenance agreement, has advised the annual agreement will expire in
July 2008. It is the desire of the police and fire departments to renew this
agreement for another year. A contract has been created and signed by
Intergraph. The final stage of this process requires the approval of the City
Council to fund the expense of contracting with Intergraph for another
year. The term of the agreement is from July
1, 2008 to June 30, 2009.
FISCAL IMPACT:
Amount: $153,038.24
Funding Source: $120,359.28
from E911 Surcharge Fund GE001, POL 040900.526120 Adopted Budget FY 09, page
265 and $32,678.96 from Police Communications Budget GE001, POL040800, 526120
Adopted Budget FY 09, page 264.
ADDITIONAL
INFORMATION:
On the 22nd day of July 2002, on Roll Call 02-1882 the City
Council approved a contract with Siemens ILG to construct a new Computer Aided
Dispatch System, Records Management System and Mobile Data System for the
City’s Police and Fire Departments. These systems operate on Intergraph
Software. It is through the functionality of these systems emergency vehicles and
personnel are dispatched to City residents requiring life threatening
assistance as well as fundamental police and fire service.
The critical role of these systems dictates constant monitoring,
upgrading and repair. Police and Fire emergency response mandates timely and
accurate information. These systems provide the medium needed to meet the
demands of public safety. These systems are also shared with the Polk County
Sheriff’s Office and are capable of being shared with other communities in the
future.
The practical solution to maintaining such a sophisticated process is to
enlist the assistance of the software manufacturer who is familiar with the
software employed and can upgrade these tools to better serve the City. For
this reason, the City Council has, in the past, approved the working
relationship and contract maintenance with Intergraph Corporation.
The existing maintenance contract was approved by the City Council on January
8, 2007 by roll call 07-052. This contract expires July 16, 2008. A new
contract has been created and signed by Intergraph for Council approval.
The
Municipal Code section 2-726 (a)(7) does state that “for a non-competitive
procurement of goods and/or services that are of such a nature that they are
the only goods and/or services which will fit and comply with the required use,
or are an integral part of a total system so as to be uniquely compatible with
existing city need, materials or equipment to be cost effective.” Since this maintenance contract falls under
this provision, the City Procurement Director recommends that this contract be
approved.
PREVIOUS
COUNCIL ACTION(S):
Date: January 8, 2007
Roll Call
Number: 07-052
Action: Annual Renewal Agreement with Intergraph
Corporation for Computer Aided Dispatch and Records Management System software
maintenance for the police and fire departments. (Council Communication No. 07-001) Moved by Vlassis to adopt. Motion
Carried 6-0.
Date: July 22, 2002
Roll Call
Number: 02-1882
Action: Contract with Siemens ILG for public safety
communications improvements, $5,199,878. (Council Communication No. 02-391). Moved by Hensley to adopt.
Motion Carried 5-2. Absent: Coleman and Brooks.
BOARD/COMMISSION
ACTION(S): NONE
ANTICIPATED
ACTIONS AND FUTURE COMMITMENTS:
Annual renewal every fiscal year.
For more information on this and other agenda items,
please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office
on the second floor of City Hall,