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Date
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February 9,
2009
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Agenda
Item No. I-A Roll
Call No. 09-
Communication No. 09-071 Submitted by: Donald
M. Tripp Park
and Recreation Director |
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AGENDA
HEADING:
Accepting proposals from various service providers
for the provision of Custodial Services for
SYNOPSIS:
Recommend approval of the Custodial Services Evaluation
and Selection Committee’s recommendations to authorize the City Manager to negotiate
and execute contracts with the following:
ABM Janitorial Services, (Brad Nelson, Branch
Manager) 1509 Michigan St, Des Moines, Iowa 50314 for Custodial Services for
Municipal Buildings, $196,512.12 annual cost and Community Centers, $73,007.04
annual cost, effective no later than April 1, 2009. Staff recommends a three
year contract.
Bojo’s Carpet and Tile Care, John Alessio, (Owner)
3734 Des Moines, Iowa, 50315 for Park Shelters and Restrooms, $51,000 annual
cost, and Des Moines Municipal Housing Facility at
Marsden Bldg Maintenance, L.L.C.(Chris Norgren, President)
2801 Bell Avenue Des Moines, Iowa, 50324 for custodial services for Fleet
Services, $5,676 annual cost, effective December 15, 2009 (WRA) and no later
than April 1, 2009 (Fleet Services). Staff recommends a three year contract.
The Evaluation and Selection Committee recommended
that the proposal of ABM Janitorial Services for the Airport at an annual cost
of $606,537.96 be accepted. Following
the Council’s action to accept the above described proposals for municipal
buildings and to recognize a City staffing reorganization, including the
Airport employees, an action to consider acceptance of the ABM Janitorial
Services proposal will come before the Des Moines International Airport
Board. The estimated savings for the
Airport will be approximately $650,000 annually if the ABM Janitorial Services
proposal is accepted.
The Evaluation and Selection Committee recommended
that the proposal Marsden Bldg Maintenance, L.L.C. be selected for the
Wastewater Reclamation Facility. Following
the Council’s action to accept the above described proposals for municipal
buildings, the City, as Operating Contractor for the WRA, will be assessing the
greatest value option, with any changes approved by the Des Moines Metropolitan
Wastewater Reclamation Authority (WRA).
The estimated savings for the WRA will be approximately $10,000 annually
if the Marsden Building Maintenance proposal is accepted.
FISCAL
IMPACT:
Amount: $730,000
resulting from City Council action. Compared
to the current adopted budget, an estimated savings in Park and Recreation for
Funding Sources:
(from FY2009 Adopted Budget)
Aviation: EN002 AIR040400 - Building Maintenance-page
64
Housing: SP350 HSG021100 - Royal View Manor-page
170
Fleet: ISO10 CMO010401- Equipment
Maintenance Center Fund-page 85
Parks: GE001 PKS160400 - Custodial / GE001
PKS160500 - Municipal Buildings-page 247
GE001 PKS102500 - Four Mile Community Center-page
236
GE001 PKS102800 - Archie Brooks Community Center-page 237
GE001 PKS103100 -
Combined
Fiscal Impact of Privatization Proposals:
Initial
Estimate Revised
Estimate
Mowing and Trimming $ 200,000 $ 400,000
Custodial
– Airport 350,000 650,000
Custodial
– Municipal Buildings 350,000 650,000
Custodial
– Municipal Housing - 80,000
Animal Control 75,000 63,000
Sports Turf Maintenance 26,000
50,000
Subtotal of current proposals $ 1,001,000 $ 1,893,000
Golf (approved Dec. 22, 2008) 150,000
175,000
Total Privatization Savings $ 1,151,000 $
2,068,000
ADDITIONAL
INFORMATION:
The Park and Recreation Department, along with other
departments, was requested to provide funding reduction ideas which could
reduce funding costs of the departments. In an effort to meet this budget
objective, staff identified the potential of outsourcing the custodial care of
public buildings under the management of the Park and Recreation Department and
other City departments.
A Custodial Services RFP was developed in
cooperation with other City departments to provide custodial services for
Municipal Buildings (City Hall, Armory, Police buildings, Public Works compound
buildings, Park Development building), Des Moines International Airport, Des
Moines Metropolitan Wastewater Reclamation Authority (WRA) Facilities,
Municipal Housing Agency (MHA) Facilities and Fleet Services.
On December 8, 2008, the City Council approved the
issuance of a Request for Proposals for custodial services. RFP responses were received by the
Procurement Administrator on January 20, 2009 and forwarded to the Evaluation
and Selection Committee comprised of City staff including Park and Recreation,
The Committee met on January 22, 26 and 28, 2009 to
review the proposals. The committee
evaluated and scored the responses using the criteria established in the RFP,
including compliance with the scope of services, qualifications, experience, references,
environmental practices and expense to the City. Cost to the City accounted for fifty percent
of the points possible under the RFP criteria.
As a result of those evaluations, the committee
makes the following recommendations, which if accepted, will result in the
lay-off of 16 employees in Park and Recreation, 19 employees in Aviation and
one employee in Municipal Housing.
ABM Janitorial Services provided the best overall
proposal for
BoJo’s Carpet and Tile Care provided the best
overall proposal for Des Moines Municipal Housing Facilities and Park shelters
and restrooms.
Staff
recommends that the City Manager or his designee be authorized and directed to
negotiate appropriate contract agreements to provide custodial services in
accordance with the RFP documents. The
Performance standards outlined within the RFP will be incorporated into the
final negotiated agreement and shall address the notice of default, cure period
and resulting action should the awarded proposer fail to cure an identified
default.
PREVIOUS COUNCIL ACTION(S):
Date: December 8, 2008
Roll Call Number: 08-2157
Action: Issuance of Request for Proposal (RFP) for
the following: (Council Communication No. 08-731)
(A) Custodial
services for
Moines Metropolitan Wastewater
Reclamation Authority (WRA) facilities, and Des Moines
Municipal
Housing Agency
(MHA) facilities. RFP Moved
by Vlassis to adopt.
Motion Carried 7-0.
BOARD/COMMISSION ACTION(S): NONE
ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE
For more
information on this and other agenda items, please call the City Clerk’s Office
at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall,