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Council |
Date |
February
23, 2009 |
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Agenda Item No. 8A Roll Call No. 09- Communication
No. 09-121 Submitted
by: Jeb E. Brewer, P.E. City Engineer |
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AGENDA
HEADING:
Ordering
construction of the following: Cownie
Soccer Fields Improvements - Phase 2 - Receiving bids, (3-10-09), and Setting
date of hearing, (3-23-09). (Construction Estimate - $477,500).
SYNOPSIS:
Recommend
the City Council proceed with construction of the improvement and set dates to
receive bids and hold a public hearing, as required by Iowa Code, utilizing the
method of financing referenced below. The
improvement includes repair of flood damage and upgrading two soccer fields
including grading, subdrain installation, drainage improvements, sodding,
irrigation, and restoration.
FISCAL
IMPACT:
Amount: $477,500 City Engineer's Estimate
Funding
Source: 2009-2010 CIP, Page
Parks-25, Soccer Complex, PKS159, Being: G. O. Bonds with the fund transfers into
PKS159 as shown in the Recommended 2009-2010 CIP
ADDITIONAL
INFORMATION:
The Parks and Recreation Department has placed a
high priority on maintenance and improvements at the Cownie
Soccer Complex. Last spring, the
Engineering Department began designing a subdrainage system that would allow
the playing fields to recover more quickly from wet conditions, minimizing
delays during tournaments. Cancellations
of tournaments due to wet fields and turf reestablishment have been a growing
concern with Parks staff. For the first
time since the complex was opened in 1998, this concern became a reality when a
spring 2008 tournament was canceled. Now
that the soccer complex is over 10 years old, other issues also need to be
evaluated including the hydraulic irrigation system, cross-slope of fields, and
settling of playing surface. With the
extensive damage to the turf from the 2008 floods, staff recommended upgrading
the soccer fields to today’s standards including upgrading the irrigation
controls with a low-voltage system, grading the playing fields to lessen the
cross-slope, and installation of a new subdrainage system prior to the
restoration of the sod. On September 8,
2008, under Roll Call 08-1618, the City Council awarded a contract for these
upgrades on fields 1-5. The Parks
Department also reseeded fields 9-12 in the fall 2008 for use next spring
during tournaments as those fields sustained the least amount of flood damage
to the turf. Spring tournaments can
typically be hosted on eight fields.
Fields 6 and 7 are included in this proposed contract. Work will include grading, subdrain
installation, drainage improvements, sodding, irrigation, and restoration, and
will be similar to the upgrade that was done last fall on fields 1-5. It is the Parks Department’s recommendation
to continue this upgrade and restoration next summer on the remaining five
fields in the complex, and a similar subdrain system will be installed on fields
8-12.
In 2009, the Iowa Soccer Association in conjunction with the City
of
The
Engineering Department has prepared plans, specifications, form of contract
documents, and City Engineer’s estimate for the construction of the Cownie
Soccer Fields Improvements - Phase 2, 11-2009-003. The improvement includes earthwork, sodding,
subdrain installation, drainage improvements and restoration; all in accordance
with the contract documents, including Plan File Nos. 495-133/138 at the Cownie
Soccer Complex,
The
estimated construction cost is $477,500.
The proposed plans, specifications, and form of contract documents are
available for public inspection in the City Engineer's Office.
PREVIOUS
COUNCIL ACTION(S):
Date: September 8, 2008
Roll
Call Number: 08-1617
Action: On Cownie Soccer Fields Improvements –
Phase 1: Resolution approving plans,
specifications, form of contract documents, Engineer’s Estimate and designating
lowest responsible
bidder as Smith
Seeding, Inc., (John E. Smith, President), $684,930. (Council Communication No. 08-555) Moved by Meyer to
adopt. Motion Carried 6-1.
Absent: Coleman.
BOARD/COMMISSION
ACTION(S): NONE