Council CommunicationOffice of the City Manager	Date	March 9, 2009
	Agenda Item No. 5B Roll Call No. 09- Communication No. 09-149 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Ordering construction of the following: Trestle to Trestle Trail Realignment - Receiving bids, (3-24-09), and Setting date of hearing, (4-6-09). (Construction Estimate - $277,750).

SYNOPSIS:

Recommend the City Council proceed with construction of the improvement and set dates to receive bids and hold a public hearing, as required by Iowa Code, utilizing the method of financing referenced below. During the flood of 2008, the levee along ML King Jr. Parkway was raised approximately 1.5 feet to prevent the predicted flood crest from overtopping the levee. The additional clay material was placed on top of the recreation trail on top of the levee. In order to protect the properties from future flooding events, the City Council awarded the M.L. King Jr. Parkway Levee Restoration contract on November 24, 2008, which included removal and stockpile of the clay material, removal of the recreation trail, and reconstruction of the levee with the salvaged clay material. This project will reconstruct the recreation trail on a new alignment along the east side of M.L. King Jr. Parkway between Clarkson Avenue and Madison Avenue, because the top of the levee is not wide enough to reconstruct the recreation trail to current standards.

FISCAL IMPACT:

Amount: $277,750 City Engineer's Estimate

Funding Source: 2009-2010 CIP, Page Parks-22, Recreation Trails, PKS045, being $100,000 anticipated approximate FEMA reimbursement with the remaining $177,750 in Des Moines G. O. Bonds

ADDITIONAL INFORMATION:

The Engineering Department has prepared plans, specifications, form of contract documents, and City Engineer’s estimate for the construction of the Trestle to Trestle Trail Realignment, 11-2009-007. The improvement includes realignment of the bike trail as a result of the restoration of a levee from the Floods of 2008. Construction will include paving the trail, removal of fence, installation of ballards, extending storm sewer outlets, sidewalk ramps, access driveway, restoration and other incidental items; in accordance with the contract documents including Plan File Nos. 496-129/152, along the east side of M.L. King Jr. Parkway between Clarkson Avenue and Madison Avenue, Des Moines, Iowa.

The estimated construction cost is $277,750. The proposed plans, specifications, and form of contract documents are available for public inspection in the City Engineer's Office.

PREVIOUS COUNCIL ACTION(S):

Date: November 24, 2008

Roll Call Number: 08-2086

Action: On M. L. King Jr. Parkway Levee Restoration: Resolution approving plans, specifications, form of contract documents, Engineer’s Estimate and designating lowest responsible bidder as Elder Corporation, (Jared R. Elder II, President), $175,246.25. (Council Communication No. 08-704) Moved by Vlassis to adopt. Motion Carried 7-0.

Date: November 24, 2008

Roll Call Number: 08-2087

Action: (A) Approval of contract and bond and permission to sublet. Moved by Vlassis to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Anticipated actions include public hearing, receive and file bids, designate lowest bidder, and approve contract and bond; also partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.