Council CommunicationOffice of the City Manager	Date	May 4, 2009
	Agenda Item No. 6C Roll Call No. 09- Communication No. 09-286 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Ordering construction of the following: 2nd Avenue Resurfacing - Grand Avenue to University Avenue - Receiving bids, (5-19-09), and Setting date of hearing, (6-8-09). (Construction Estimate - $650,000).

SYNOPSIS:

Recommend the City Council proceed with construction of the improvement and set dates to receive bids and hold a public hearing, as required by Iowa Code, utilizing the method of financing referenced below. The improvement consists of base repairs, preparation of the existing roadway for resurfacing and the resurfacing of 2nd Avenue with hot mix asphalt (HMA) from Grand Avenue to University Avenue. This project will help address citizen concerns regarding the condition and maintenance of City streets and help promote a positive City image.

FISCAL IMPACT:

Amount: $650,000, City Engineer's Estimate

Funding Source: 2009-2010 CIP, Page Street-32, Rehabilitation and Preservation of Major Roadways, STR222, Being: 80% of eligible construction costs (maximum $350,000) from Federal Surface Transportation Program (STP) Funds and $300,000 in G. O. Bonds.

ADDITIONAL INFORMATION:

On December 19, 2005, by Roll Call Number 05-2969, the City Council approved an agreement with the Iowa Department of Transportation for Federal STP funds for resurfacing 2^nd Avenue from Grand Avenue to University Avenue; which consists of repair and preparation of the existing roadway and resurfacing with HMA.  At the time of this agreement the project was scheduled to be constructed in the summer of 2008; however, utility conflicts have further delayed construction until the summer of 2009.

The Engineering Department has prepared plans, specifications, form of contract documents and City Engineer’s estimate for the construction of the 2nd Avenue Resurfacing - Grand Avenue to University Avenue, 06-2006-002. The improvement includes constructing a 3" thick HMA overlay, pavement markings and other incidental items; in accordance with the contract documents, including Plans File Nos. 495-115/132 on 2nd Avenue from Grand Avenue to University Avenue, Des Moines, Iowa.

The estimated construction cost is $650,000. The proposed plans, specifications and form of contract documents are available for public inspection in the City Engineer's Office.

PREVIOUS COUNCIL ACTION(S):

Date: December 19, 2005

Roll Call Number: 05-2969

Action: Approving Iowa Department of Transportation Agreements for the following:

(A) 2^nd Avenue Resurfacing from Grand Avenue to University Avenue. (Council Communication No.  05-711) Moved by Hensley to adopt.  Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Anticipated actions include public hearing, receive and file bids, designate lowest bidder and approve contract and bond; also, partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.