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Council Office of the City Manager |
Date |
May
4, 2009 |
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Agenda Item No. 6A Roll Call No. 09- Communication
No. 09-287 Submitted
by: Jeb E. Brewer, P.E. City Engineer |
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AGENDA
HEADING:
Ordering
construction of the following: Cownie
Soccer Fields Improvements - Phase 3 - Receiving bids, (5-19-09), and Setting
date of hearing, (6-8-09). (Construction Estimate - $758,500).
SYNOPSIS:
Recommend
the City Council proceed with construction of the improvement and set dates to
receive bids and hold a public hearing, as required by Iowa Code, utilizing the
method of financing referenced below. The
improvement includes repair of flood damage and upgrading five soccer fields,
including: grading, subdrain installation, drainage
improvements, sodding, irrigation and restoration. These proposed improvements will complete the
flood repair work and upgrading of all the fields.
FISCAL
IMPACT:
Amount: $758,500, City Engineer's Estimate
Funding
Source: 2009-2010 CIP, Page
Park-25, Soccer Complex, PKS159, G. O. Bonds.
ADDITIONAL
INFORMATION:
The Parks and Recreation Department has placed a
high priority on maintenance and improvements at the Cownie
Soccer Complex. The Engineering
Department has designed a subdrainage system that would allow the playing
fields to recover more quickly from wet conditions, minimizing delays during
tournaments. Cancellations of
tournaments due to wet fields and turf reestablishment have been a growing
concern with Parks staff. For the first
time since the complex was opened in 1998, this concern became a reality when a
spring 2008 tournament was canceled. Now
that the soccer complex is over 10 years old, other issues also need to be
evaluated, including the hydraulic irrigation system, cross-slope of fields and
settling of playing surface. With the
extensive damage to the turf from the 2008 floods, staff recommended upgrading
the soccer fields to today’s standards, including: upgrading the irrigation
controls with a low-voltage system, grading the playing fields to lessen the
cross-slope and installation of a new subdrainage system prior to the
restoration of the sod.
On September 8, 2008, under Roll Call 08-1618, the City Council
awarded a contract for these upgrades on fields 1-5. The Parks Department also reseeded fields
9-12 in fall 2008 for use next spring during tournaments, as those fields
sustained the least amount of flood damage to the turf. Spring tournaments can typically be hosted on
eight fields. On March 23, 2009, under
Roll Call 09-498, the City Council awarded a contract for these upgrades on
fields 6 and 7.
Fields
8-12 are included in this proposed contract.
Work will include grading, subdrain installation, drainage improvements,
sodding, irrigation and restoration, and will be
similar to the recent upgrades
on fields 1-7. These proposed
improvements on the five soccer fields will complete the flood repair work and
upgrading of all the fields.
In 2009, the Iowa Soccer Association, in conjunction with the City
of Des Moines, Greater Des Moines Convention and Visitors Bureau and West Des
Moines Soccer Club, will bid to host the 2011 U.S. Youth Soccer Regional
Championships. This event, which has
been hosted previously by Des Moines in 2003 and 2007, draws over 212 teams,
15,000 players and fans from 14 states.
It provides an estimated $7 million of financial impact to the Greater
Des Moines economy.
The
Engineering Department has prepared plans, specifications, form of contract
documents and the City Engineer’s estimate for the construction of the Cownie
Soccer Fields Improvements - Phase 3, 11-2009-010. The improvement includes earthwork, sodding,
subdrain installation, drainage improvements and restoration; all in accordance
with the contract documents, including Plan File Nos. 504-001/008 at the Cownie
Soccer Complex, 2200 E. Hartford Avenue, Des Moines, Iowa.
The
estimated construction cost is $758,500.
The proposed plans, specifications and form of contract documents are
available for public inspection in the City Engineer's Office.
PREVIOUS
COUNCIL ACTION(S):
Date: March 23, 2009
Roll Call Number: 09-497
Action: On Cownie Soccer Fields Improvements –
Phase 2: Resolution approving plans,
specifications, form of contract documents, Engineer’s Estimate and designating
lowest responsible
bidder as Elder Corporation, (Jared Elder, President), $391,999.99. (Council Communication No. 09-177
) Moved by Coleman to adopt. Motion Carried 5-2.Action: Approving contract and bond and permission to sublet. Moved by Coleman to adopt.
Motion Carried 5-2.
BOARD/COMMISSION
ACTION(S): NONE