Council Communication Office of the City Manager	Date	May 18, 2009
	Agenda Item No. 7A Roll Call No. 09- Communication No. 09-339 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Ordering construction of the following: 2009 Parks Playground & Basketball Court Improvements - Receiving bids, (6-9-09), and Setting date of hearing, (6-22-09). (Construction Estimate - $205,500).

SYNOPSIS:

Recommend the City Council proceed with construction of this improvement and set dates to receive bids and hold a public hearing, as required by Iowa Code, utilizing the method of financing referenced below. This project provides for the installation of curbing and engineered wood fiber surfacing for the existing playground equipment at Woodlawn Park and Burke Park. New sidewalks and ramps will be constructed to make the playgrounds handicapped accessible and improve access for all users. Also included are the construction of new basketball courts at Good Park and M.L. King Jr. Park, with new sidewalks and ramps to improve access, and the construction of a ten foot wide recreation trail connecting two sections of Three Lakes Parkway.

FISCAL IMPACT:

Amount: $205,500 City Engineer's Estimate

Funding Source: 2009-2010 CIP, Page Parks-15, Neighborhood Park Improvements, PKS137, G. O. Bonds

ADDITIONAL INFORMATION:

On May 18, 2008, under Roll Call No. 08-931, the City Council rejected bids for the 2008 Park Playground Curbing project, which included the installation of curbing and engineered wood fiber surfacing for the existing playground equipment at Woodlawn Park and Burke Park. Staff has redesigned this work and in an attempt to entice more bidders, has added the construction of new basketball courts at Good Park and M.L. King Jr. Park, with new sidewalks and ramps to improve access, and the construction of a ten foot wide recreation trail connecting two sections of Three Lakes Parkway to the project, which is now called the 2009 Parks Playground & Basketball Court Improvements project.

The Engineering Department has prepared plans, specifications, form of contract documents, and City Engineer’s estimate for the construction of the 2009 Parks Playground & Basketball Court Improvements, 11-2008-008. The improvement includes the installation of PCC basketball courts, PCC sidewalk and bike trails, PCC curb, modular retaining walls, earthwork, and restoration; all in accordance with the contract documents, including Plan File Nos. 504-039/047 at Woodlawn Park, Lawnwoods Drive and Twana Drive; Burke Park, E. 6th Avenue and E. University Avenue; Good Park, 17th Street and Atkins Street; M.L. King Park, E. 17th Street and Garfield Avenue; and Three Lakes Parkway, South of E. Army Post Road, Des Moines, Iowa.

The estimated construction cost is $205,500. The proposed plans, specifications, and form of contract documents are available for public inspection in the City Engineer's Office.

PREVIOUS COUNCIL ACTION(S):

Date: May 19, 2008

Roll Call Number: 08-931

Action: Resolution to REJECT all bids and close the hearing on plans, specifications, form of contract documents and Engineer’s estimate for 2008 Playground Curbing, (bid security not valid). (Council Communication No. 08-300

) Moved by Coleman to adopt. Motion Carried 7-0.

Date: April 21, 2008

Roll Call Number: 08-639

Action: Ordering construction of the following: 2008 Park Playground Curbing – Receiving of bids, (5-6-08), and Setting date of hearing, (5-19-08). (Construction Estimate - $50,700). (Council Communication No. 08-232) Moved by Vlassis to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Anticipated actions include public hearing, receive and file bids, designate lowest bidder, and approve contract and bond; also partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.