Council CommunicationOffice of the City Manager	Date	May 18, 2009
	Agenda Item No. 7C Roll Call No. 09- Communication No. 09-341 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Ordering construction of the following: 2009 Hot Mixed Asphalt (HMA) Pavement Scarification & Resurfacing - Receiving bids, (6-9-09), and Setting date of hearing, (6-22-09). (Construction Estimate - $414,075).

SYNOPSIS:

Recommend the City Council proceed with construction of this improvement and set dates to receive bids and hold a public hearing, as required by Iowa Code, utilizing the method of financing referenced below. This project provides for timely maintenance of residential and arterial streets utilizing surface scarification and hot mix asphalt overlay to improve the surface condition and extend the useful service life of the streets.

FISCAL IMPACT:

Amount: $414,075 City Engineer's Estimate

Funding Source: 2009-2010 CIP, Page Street-5, Asphaltic Paving Restoration Program, STR003, G. O. Bonds, Being: $114,075 in G. O. Bonds from STR003 and $300,000 in TIF-Backed G. O. Bonds from Downtown Area Street Restoration, STR075, Page Street-11

ADDITIONAL INFORMATION:

The Engineering Department has prepared plans, specifications, form of contract documents, and City Engineer’s estimate for the construction of the 2009 HMA Pavement Scarification & Resurfacing, 06-2009-015. The improvement includes scarification of two (2) inch average depth of asphalt street surfaces with specified milling machine and equipment in a cooperative effort with the City of Des Moines Public Works Department, all in accordance with the contract documents at the following locations within the City of Des Moines:

Allison Avenue from 1830 Allison Avenue to M.L. King Jr. Parkway

College Avenue from 13th Street to 16th Street

Francis Avenue from 1911 Francis Avenue to M.L. King Jr. Parkway

Jefferson Avenue from 13th Street to 16th Street

Mondamin Avenue from 16th Street to M.L. King Jr. Parkway

27th Street from Forest Avenue to Carpenter Avenue

College Avenue from 6th Street to 9th Street

4th Street from Douglas Avenue to Aurora Avenue

Boyd Street from E. 9th Street to E. 13th Street

Sheridan Avenue from 2nd Avenue to Cornell Street

14th Place from Woodland Avenue to Pleasant Street

44th Street from Ingersoll Avenue to Harwood Drive

49th Street from Grand Avenue to Dead End South

Cayuga Point from S.W. 37th Street to Cul-de-sac East

Thornton Avenue from S.W. 9th Street to Glover Avenue

Woodland Avenue from Harwood Drive to 44th Street

8th Street from Crocker Street to School Street

The improvement also includes furnishing all labor, materials and equipment necessary to construct a two (2) inch average thickness pavement scarification and HMA surfacing on existing asphaltic street surface; together with other incidental and related work; all in accordance with the contract documents at the following locations within the City of Des Moines:

3rd Street from Market Street to Walnut Street

6th Avenue from Cherry Street to Watson Powell Way.

The proposed plans, specifications, and form of contract documents are available for public inspection in the City Engineer's Office.

PREVIOUS COUNCIL ACTION(S): NONE

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Anticipated actions include public hearing, receive and file bids, designate lowest bidder, and approve contract and bond; also partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.