Council Communication Office of the City Manager	Date	May 18, 2009
	Agenda Item No. 36 Roll Call No. 09- Communication No. 09-351 Submitted by: Richard A. Clark, City Manager

AGENDA HEADING:

Travel and training requests for Jeff Aldrich, D. Scott Baker, Jack Beardsley, Bruce E. Bergman, Jason Halifax, Lawrence R. McDowell, Kandice Reindl, Jeremy Walburn, and Raymond Wilson.

SYNOPSIS:

Recommend City Council approval for travel & training requests listed below.

FISCAL IMPACT:

Amount: $1,520 (Aldrich), $1,470 (Baker), $2,959 (Beardsley), $1,900 (Bergman), $5,275 (Halifax), $1,850 (McDowell), $1,155 (Reindl), $4,626.00 (Walburn), and $1,700 (Wilson)

Funding Source:

· SP321 POL982100 Police – Federally Forfeited Funds (Aldrich)

· SP324 POL982200 Police – State Forfeited Funds (Baker)

· SP321 POL982100 Police – Federally Forfeited Funds (Beardsley)

· GE001 LGL010000 Legal – General Services (Bergman)

· SP321 POL982100 Police – Federally Forfeited Funds (Halifax)

· GE001 LGL010000 Legal – General Services (McDowell)

· GE001 CMO010000 City Manager – Administration (Reindl)*

· SP321 POL982100 Police – Federally Forfeited Funds (Walburn)

· GE001 IFT010000 IT – Information Technology Operations (Wilson)

*Community fund-raising efforts are underway to help defray the costs of the trip to Tampa, Florida to compete for the All America City award.

ADDITIONAL INFORMATION:

Jeff Aldrich (NR-0) Lieutenant, to Tampa, FL, from June 16 – June 20, 2009 ($1,520), to attend the National Civic League Annual Meeting. The winner of the All America City Awards will be announced at this meeting, of which the City of Des Moines is a finalist. A final presentation will be required at this meeting to be eligible to win this award.

D. Scott Baker (NR-0) Senior Police Officer, to Tampa, FL, from June 16 – June 20, 2009 ($1,470), to attend the National Civic League Annual Meeting. The winner of the All America City Awards will be announced at this meeting, of which the City of Des Moines is a finalist. A final presentation will be required at this meeting to be eligible to win this award.

Jack Beardsley (NR-1) Sergeant, Special Events Coordinator, to Quebec, CAN, from May 31 – June 4, 2009, ($2,959), to attend the 2009 North Americas Supercorridor Coalition Conference. The conference updates the latest developments and discussions concerning a variety of issues related to transportation and trade with the United States, Mexico, and Canada.

Bruce E. Bergman (R-0) City Attorney, to Miami, FL, from October 17 – October 22, 2009 ($1,900), to attend the 2009 International Municipal Lawyers Association’s Annual Meeting. The meeting includes workshops on land use, economic development, brownfield remediation, municipal finance, how the economy affects local government, and various other topics.

Jason Halifax (NR-0) Senior Police Officer, go Huntsville, AL, from May 23 – July 4, 2009 ($5,275), to attend the Federal Bureau of Investigation Hazardous Devices School. Attendance at a course to obtain Basic Certification, which is required for explosive ordinance disposal operations and is Federally mandated for all EOD technicians.

Lawrence R. McDowell (R-0) Deputy City Attorney, to Miami, FL, from October 17 – October 22, 2009 ($1,850), to attend the 2009 International Municipal Lawyers Association’s Annual Meeting. The meeting includes workshops on land use, economic development, brownfield remediation, municipal finance, how the economy affects local governments, and various other topics.

Kandice Reindl (R-1) Assistant to the City Manager, to Tampa, FL, from June 16 – June 19, 2009 ($1,155), to attend the National Civic League Annual Meeting. The winner of the All America City Awards will be announced at this meeting, of which the City of Des Moines is a finalist. A final presentation will be required at this meeting to be eligible to win this award.

Jeremy Walburn (R-0) Senior Police Officer, to Huntsville, AL, from May 23 – July 4, 2009 ($4,626), to attend the Federal Bureau of Investigation Hazardous Devices School. Attendance at a course to obtain Basic Certification, which is required for explosive ordinance disposal operations and is Federally mandated for all EOD technicians.

Raymond Wilson (NR-1) IT Network Engineer, to Tampa, FL, from June 16 – June 20, 2009 ($1,700), to attend the National Civic League Annual Meeting. The winner of the All America City Awards will be announced at this meeting, of which the City of Des Moines is a finalist. A final presentation will be required at this meeting to be eligible to win this award.

The amended budget for travel in Fiscal Year (FY) 2009 is $367,874 reflecting a 29.3% reduction from the original adopted budget of $520,011. The amended budget for training in Fiscal Year (FY09) is $311,045 reflecting a 1% reduction from the original adopted budget of $313,997. The amount expended for travel & training in FY 2009 as of May 11, 2009 is $395,815.

PREVIOUS COUNCIL ACTION(S):

Date: January 20, 1992

Roll Call Number: 92-214

Action: The City Council approved a revision to the policy for travel authorization requests. Such revision requires trips that exceed three days and $1,250 be approved by the Council. The number in parentheses indicates the total number of trips previously authorized for that individual for the current budget year.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.