Council Communication Office of the City Manager	Date	June 22, 2009
	Agenda Item No. 61 Roll Call No. 09- Communication No. 09-418 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Hearing on 2009 Parks Playground & Basketball Court Improvements: Resolution approving plans, specifications, form of contract documents, engineer’s estimate, receive and file bids, and designating lowest responsible bidder as T K Concrete Inc., Tony J. VerMeer, President, $168,505.

SYNOPSIS:

This is a public hearing to allow for public input on the 2009 Parks Playground & Basketball Court Improvements and take the necessary actions as required by Iowa Code to authorize a contract for construction of the proposed project. This project provides for the installation of curbing and engineered wood fiber surfacing for the existing playground equipment at Woodlawn Park and Burke Park. New sidewalks and ramps will be constructed to make the playgrounds handicapped accessible and improve access for all users. Also included are the construction of new basketball courts at Good Park and M.L. King Jr. Park, with new sidewalks and ramps to improve access, and the construction of a ten foot wide recreation trail connecting two sections of Three Lakes Parkway.

FISCAL IMPACT:

Amount: $168,505 Construction Contract ($205,500 City Engineer's Estimate)

Funding Source: 2009-2010 CIP, Page Parks-15, Neighborhood Park Improvements, PKS137, G. O. Bonds

ADDITIONAL INFORMATION:

On May 18, 2008, under Roll Call No. 08-931, the City Council rejected bids for the 2008 Park Playground Curbing project, which included the installation of curbing and engineered wood fiber surfacing for the existing playground equipment at Woodlawn Park and Burke Park. Staff has redesigned this work and in an attempt to entice more bidders, has added the construction of new basketball courts at Good Park and M.L. King Jr. Park, with new sidewalks and ramps to improve access, and the construction of a ten foot wide recreation trail connecting two sections of Three Lakes Parkway to the project, which is now called the 2009 Parks Playground & Basketball Court Improvements project.

On May 18, 2009, under Roll Call No. 09-818, the City Council received and filed plans, specifications, form of contract documents, and City Engineer's estimate for the construction of the 2009 Parks Playground & Basketball Court Improvements. Before the City Council can enter into a contract, it must hold a public hearing and approve the proposed plans, specifications, and form of contract documents and engineer's estimate for the construction of the 2009 Parks Playground & Basketball Court Improvements, 11-2008-008. The improvement includes the installation of PCC basketball courts, PCC sidewalk and bike trails, PCC curb, modular retaining walls, earthwork, and restoration; all in accordance with the contract documents, including Plan File Nos. 504-039/047 at Woodlawn Park, Lawnwoods Drive and Twana Drive; Burke Park, E. 6th Avenue and E. University Avenue; Good Park, 17th Street and Atkins Street; M.L. King Park, E. 17th Street and Garfield Avenue; and Three Lakes Parkway, South of E. Army Post Road, Des Moines, Iowa.

Sealed bids for said improvement were submitted by the following bidders:

T K Concrete Inc., Pella, IA - Bid read under advisement

MPS Engineers, P.C., West Des Moines, IA

Elder Corporation, Des Moines, IA

Ti-Zack Concrete, Inc., LeCenter, MN - Bid read under advisement

Johnson Concrete & Petroleum Const. Inc., Des Moines, IA

Rocky Hurst Construction, Inc., Truro, IA - Bid not read

The bids were received and opened at a public meeting presided over by the City Engineer in the City Council Chambers, 2nd Floor, City Hall, 400 Robert D. Ray Drive, Des Moines, Iowa at 11:00 a.m. on June 9, 2009, and the bid received from T K Concrete Inc., Tony J. VerMeer, President, 1608 Fifield Road, Pella, Iowa, 50219, was read under advisement because Proposal: Part B- Acknowledgement of Addenda was not properly completed in that T K Concrete Inc. did not acknowledge receipt of Addendum Number 1, which was issued by the City of Des Moines on June 5, 2009. Engineering Department Staff contacted Ms. Sherry Bokhoven, Office Manager for T K Concrete Inc., and Mr. Tony J. VerMeer, President of T K Concrete Inc., has provided a letter dated June 10, 2009, which states that T K Concrete Inc. acknowledges receipt of said Addendum Number 1, will comply with the requirements, and agrees to perform the work at the bid price on its proposal; and after further review, the Engineering and Legal Departments have determined that this was a minor irregularity that could be waived by the City Council.

The City Engineer has determined that the lowest responsive, responsible bid for the construction of said improvement was submitted by T K Concrete Inc., Tony J. VerMeer, President, 1608 Fifield Road, Pella, IA, 50219 in the amount of $168,505, and said bid should be accepted. The Finance Director has determined that funds are available for said improvement as stated above.

PREVIOUS COUNCIL ACTION(S):

Date: May 18, 2009

Roll Call Number: 09-818

Action: Ordering construction of the following: 2009 Parks Playground & Basketball Court Improvements – Receiving of bids, (6-9-09), and Setting date of hearing, (6-22-09). (Construction Estimate - $205,500). Council Communication No. 09-339) Moved by Kiernan to adopt. Motion Carried 6-1. Absent: Cownie.

Date: May 19, 2008

Roll Call Number: 08-931

Action: Resolution to REJECT all bids and close the hearing on plans, specifications, form of contract documents and Engineer’s estimate for 2008 Playground Curbing, (bid security not valid). (Council Communication No. 08-300

) Moved by Coleman to adopt. Motion Carried 7-0.

Date: April 21, 2008

Roll Call Number: 08-639

Action: Ordering construction of the following: 2008 Park Playground Curbing – Receiving of bids, (5-6-08), and Setting date of hearing, (5-19-08). (Construction Estimate - $50,700). (Council Communication No. 08-232) Moved by Vlassis to adopt. Motion Carried 7-0.

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.