|
||||
|
Date
|
July 13, 2009
|
||
|
Agenda
Item No. 48G Roll
Call No. 09- Communication No. 09-446 Submitted by:
Jeb E. Brewer, P.E. City Engineer |
||||
AGENDA
HEADING:
Authorizing
the purchase of replacement parking meters from P.O.M. (Park-O-Meter) Inc., as
a sole source provider, at a total cost of $129,901.05 plus freight.
SYNOPSIS:
Recommend
Council approval of the purchase of replacement parking meters from P.O.M.
(Park-O-Meter) Inc., as a sole source provider.
The Traffic and Transportation Division is implementing the annual
replacement program for existing electronic parking meters. These parking meters, including the software,
hardware and coin collection system, must match the existing meters, which have
been furnished by P.O.M., Amy Adkison, Regional Sales
Manager, 200 S. Elmira Street, Russellville, AR 72801.
FISCAL
IMPACT:
Amount: $129,901.05
plus freight.
Funding Source: 2009-2010 Operating
Budget, Engineering Department, Fund EN051, ENG100710, T&T Parking Meter
Maintenance – Parking Meters.
ADDITIONAL
INFORMATION:
The Traffic and Transportation Division has
requested the Finance Department, Procurement Division, to purchase 351 new
parking meters and 80 parking meter mechanisms for the annual meter replacement
program. These replacement meters must
be fully compatible with the current parking meter software, hardware, and coin
collection system already in use by the City.
Therefore, these meters must be purchased from the current supplier,
P.O.M. P.O.M. has quoted a very
favorable price, with a 15% discount from the regular meter price based on the
quantity of meters proposed to be purchased.
This is the same unit price for replacement meters as last fiscal year. Again, this year, this discounted price will
allow replacement of more meters than was originally expected.
The City of Des Moines worked with the
Downtown Community Alliance (DCA) to develop a method of adding parking time
(or value) to a parking meter that does not require using only coins, and
recommended the use of a SmartCard (also called a Debit or Value Card). On July 28, 2008, under Roll Call No.
08-1330, the City Council approved the initial purchase and installation of approximately
1,000 SmartCard meters. On March 3,
2009, under Roll Call 09-397, the City Council approved the purchase of
approximately 355 parking meters with SmartCard technology as the first phase
of an annual parking meter maintenance and replacement program.
This proposed purchase will provide for
replacement of 351 complete meters and an additional 80 parking meter
mechanisms to replace older mechanisms in parking meters that cannot be
upgraded. These new meters will include
the card reader for the SmartCard and will increase the number of SmartCard
meters from approximately 1,400 to over 1,700.
The SmartCard expansion areas have been approved by the Downtown Parking
Committee. A similar meter replacement
will occur in FY 2011 and annually thereafter in order to replace meters as they
reach the end of their useful life and minimize any problems or malfunctions.
PREVIOUS
COUNCIL ACTION(S):
Date: March 9, 2009
Roll Call: 09-397
Action:
28. Bids for the following:
(G) POM Incorporated (sole area wide
distributor) for parking meters and parking meter equipment to be used by the
Engineering Department (Traffic & Transportation), $119,191.25. (Council Communication No. 09-144) Moved by Vlassis to
adopt. Motion Carried 7-0.
Action:
35. Bids for the following:
(A) Park-O-Meter
(POM) Incorporated, sole area-wide distributor, for Smart Cards and Card
Vending Units for existing parking meters to be used by the Traffic &
Transportation Division, $72,972.69. (Council
Communication No. 08-433) Moved by Vlassis to adopt.
Motion Carried 7-0.
BOARD/COMMISSION
ACTION(S): DCA PARKING ADVISORY
COMMITTEE
Action: Approval of Smart Card System for implementation.