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Date
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July 13,
2009
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Agenda Item
No. 48F Roll
Call No. 09- Communication No.
09-469 Submitted by: Judy A. Bradshaw, Chief of Police |
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AGENDA
HEADING:
Approval to accept and pay Maintenance Agreement
Invoice from Intergraph Corporation, 22205 Network Place, Chicago, Il. 60673-1222 for Police Computer Aided Dispatch and Records
Management System software.
SYNOPSIS:
Recommend approval to pay and continue the
maintenance agreement with Intergraph Corporation for the Public Safety
Computer Aided Dispatch and Records Management Systems associated with the Des
Moines, Iowa Police Department Public Safety Dispatch Center. Intergraph was
the initial installer for both systems and is the sole source vendor for
upgrades, licensing, and repair. Intergraph’s Security, Government &
Infrastructure Division, who manages the existing public safety maintenance
agreement, has advised the annual agreement will
expire in July 2009. It is the desire of the Police and Fire Departments to
renew this agreement for another year. The final stage of this process requires
approval of the City Council to fund the expense of the maintenance agreement
with Intergraph for another year. The term of the agreement is from July 1,
2009 to June 30, 2010.
FISCAL
IMPACT:
Amount: $174,532.88
Funding Source: $129,976.88
from E911 Surcharge Fund GE001, POL040900, 526120, Recommended Budget Fiscal
Year 2010 page 233 and $44,556.00 from Police Records Budget GE001, POL040700,
526120, Recommended Budget Fiscal Year 2010 page 232.
ADDITIONAL
INFORMATION:
On July 22, 2002 by Roll Call No. 02-1882, the City
Council approved a contract with Siemens ILG to construct a new Computer Aided
Dispatch System, Records Management System and Mobile Data System for the
City’s Police and Fire Departments. These systems operate on Intergraph
Software. It is through the functionality of these systems that emergency
vehicles and personnel are dispatched to City residents requiring life
threatening assistance as well as fundamental police and fire service.
The critical role of these systems dictates constant
monitoring, upgrading and repair. Police and Fire emergency response mandates
timely and accurate information. These systems provide the medium needed to
meet the demands of public safety. These systems are also shared with the Polk
County Sheriff’s Office and are capable of being shared with other communities
in the future. The Sheriff’s Office is
billed for one third of the annual maintenance cost.
The practical solution to maintaining such a
sophisticated process is to enlist the assistance of the software manufacturer
who is familiar with the software employed and who can upgrade these tools to
better serve the City. For this reason, the City Council in the past has
approved the working relationship and contract maintenance with Intergraph
Corporation.
The
City Procurement Director confirms the Municipal Code section 2-726 (a)(7) provides for a non-competitive procurement of goods
and/or services that are of such a nature that they are the only goods and/or
services which will fit and comply with the required use, or are an integral
part of a total system so as to be uniquely compatible with existing city need,
materials or equipment to be cost effective, that this maintenance contract be
approved.
PREVIOUS
COUNCIL ACTION(S):
Date: July
28, 2008
Roll
Call Number: 08-1327
Action:
Maintenance Agreement
with Intergraph Corporation for Police Computer Aided Dispatch, Records
Management System and Mobile Date System software, $153,038.24. (Council
Communication No. 08-425) Moved by Kiernan to adopt.
Motion Carried 7-0.
Date:
January 8, 2007
Roll
Call Number: 07-052
Action: Annual Renewal Agreement with Intergraph Corporation for Computer Aided Dispatch and Records Management System software maintenance for the police and fire departments. (Council Communication No. 07-001
) Moved by Vlassis to adopt. Motion Carried 6-0.BOARD/COMMISSION
ACTION(S): NONE
ANTICIPATED
ACTIONS AND FUTURE COMMITMENTS: