Council Communication Office of the City Manager	Date	September 14, 2009
	Agenda Item No. 6C Roll Call No. 09- Communication No. 09-659 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Ordering construction of the following: 2009 Expanded Street Resurfacing Program - Contract 4 - Receiving bids, (9-29-09), and Setting date of hearing, (10-12-09). (Construction Estimate - $536,550).

SYNOPSIS:

Recommend the City Council proceed with construction of the improvement and set dates to receive bids and hold a public hearing, as required by Iowa Code, utilizing the method of financing referenced below. This project provides for partial and full depth patching, scarification of existing asphalt streets, and hot mix asphalt (HMA) overlay of arterial and residential streets citywide. The project addresses citizen concerns regarding the condition of city streets by preserving deteriorating infrastructure.

FISCAL IMPACT:

Amount: $536,550 (City Engineer's Estimate)

Funding Source: 2090-2010 CIP, Page STR-42, Special City-wide Street Improvements, STR217, Being: Gaming Monies from the Agreement with Polk County and The Racing Association of Central Iowa

ADDITIONAL INFORMATION:

The Engineering Department has prepared plans, specifications, form of contract documents, and City Engineer’s estimate for the construction of the 2009 Expanded Street Resurfacing Program - Contract 4, 06-2009-022. The improvement includes scarification of existing streets, furnish, and place HMA and other incidental items in accordance with the contract documents, including Plan File Nos. 507-148/159 at the following locations in Des Moines, Iowa:

· S.E. 7th Street from Pleasant View Drive to Indianola Avenue

· S.W. 16th Place from Frazier Avenue to S.W. 16th Street

· S.W. 17th Street from Havens Avenue to Amos Avenue

· E. 23rd Street from E. Jefferson Avenue to Guthrie Avenue

· E. 25th Street from E. Sheridan Avenue to E. Hull Avenue

· 26th Place from Boston Avenue to Ashby Avenue

· 26th Street from Hickman Road to Mann Avenue

· Ashby Avenue from 520’ West of 26th Place to 100’ East of 26th Place

· Clark Boulevard from College Avenue to 56th Street

· Oakshire Road from Lynner Drive to Sherwood Drive

· Virginia Avenue from S.E. 7th Street to S.E. 8th Street

The estimated construction cost is $536,550. The proposed plans, specifications, and form of contract documents are available for public inspection in the City Engineer's Office.

PREVIOUS COUNCIL ACTION(S): NONE

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Anticipated actions include public hearing, receive and file bids, designate lowest bidder, and approve contract and bond; also partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.