Council Communication Office of the City Manager	Date	October 26, 2009
	Agenda Item No. 5A Roll Call No. 09- Communication No. 09-750 Submitted by: Jeb E. Brewer, P.E. City Engineer

AGENDA HEADING:

Ordering construction of the following: Police Department Metro Star Building Improvements - Receiving bids, (11-24-09), and Setting date of hearing, (12-7-09). (Construction Estimate - $416,300).

SYNOPSIS:

Recommend City Council proceed with construction of the improvement and set dates to receive bids and hold a public hearing, as required by Iowa Code, utilizing the method of financing referenced below. This building currently houses the Police Department’s Metro Special Tactics and Response Team, and other specialized functions. This building needs extensive remodeling and improvements, including new locker room facilities, office space, interview room, energy efficient heating and cooling for the new spaces, and storage space for functions that will relocate to this building at the conclusion of construction.

FISCAL IMPACT:

Amount: $416,300 City Engineer's Estimate with add-alternates ($389,500 base bid only)

Funding Source: 2009-2010 CIP, Page Building-7, Colosimo Property, BLD080, TIF-Backed G. O. Bonds

ADDITIONAL INFORMATION:

The Engineering Department has prepared plans, specifications, form of contract documents, and City Engineer’s estimate for the construction of the Police Department Metro Star Building Improvements, 10-2008-018. The improvements include improved exhaust, heating and ventilation in the vehicle storage area; new men's and women's locker rooms with restroom facilities; open office space; private offices; interview room; storage space; conference room; increased electrical service to the building; energy efficient heating and cooling for the new spaces; and exterior site improvements to control the water infiltration into the building; all in accordance with the contract documents including Plan File Nos. 484-091/123, located at 101/103 E. 2nd Street, Des Moines, Iowa.

The estimated construction cost is $416,300. The proposed plans, specifications, and form of contract documents are available for public inspection in the City Engineer's Office.

PREVIOUS COUNCIL ACTION(S): NONE

BOARD/COMMISSION ACTION(S): NONE

ANTICIPATED ACTIONS AND FUTURE COMMITMENTS:

Anticipated actions include public hearing, receive and file bids, designate lowest bidder, and approve contract and bond; also partial payments to the contractor and final acceptance of work.

For more information on this and other agenda items, please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the second floor of City Hall, 400 Robert D. Ray Drive. Council agendas are available to the public at the City Clerk’s Office on Thursday afternoon preceding Monday’s Council meeting. Citizens can also request to receive meeting notices and agendas by email by calling the Clerk’s Office or sending their request via email to cityclerk@dmgov.org.