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Date
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January 25,
2010
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Agenda Item
No. 36 Roll
Call No. 10- Communication No. 10-019 Submitted by: Judy A. Bradshaw, Chief of Police |
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AGENDA
HEADING:
Approval to purchase radio equipment from Illowa Communications, 1405 Fuller Road, West Des Moines,
Iowa 50265, Mark Clark, President to upgrade Waste Water Reclamation Facility
to meet narrow banding requirements of the Federal Communications Commission
and to reconfigure frequency bands allowing the construction of the Metro
Interoperability Communications System.
SYNOPSIS:
Recommend approval to purchase radio equipment from Illowa Communications for construction of the Metro
Interoperability Communications System. The
current radio frequency assignments at the Waste Water Reclamation Facility are
adjacent to the frequency channels required of the Metro Interoperability
Communications System being constructed by the City. These same frequencies do
not meet the narrow banding requirements required of the FCC. The new equipment
will resolve both interoperability and channel sizing
needs of the City.
FISCAL
IMPACT:
Amount: $37,762.65
Funding Source: CP034, POL990000, BLD116, 2005
Interoperability Grant, Capital Improvements Program 2009-10/2014-15 page 23.
ADDITIONAL
INFORMATION:
The City of Des Moines, in conjunction with the Polk
County Sheriff’s Office, Des Moines Police Department, Des Moines Fire
Department, and West Des Moines WestCom Group, are
initiating construction of the Metro Interoperability Communications System.
This system will allow mobile radio communication between all public safety
agencies in Polk County.
The City of Des Moines Waste Water Reclamation
Facility is currently using radio frequencies that are adjacent to the channels
desired for the Metro Interoperability Communications System. Once the Metro
Interoperability Communications System is activated this situation would cause
serious operational issues and degradation of voice traffic between agencies.
These same radio frequencies will also need to be upgraded in the near future
to meet Federal Communication Commission rules concerning narrow banding.
A bidding process was initiated by the Police Department
and the City Radio Services Section to identify a qualified vendor to provide
the equipment necessary to upgrade the Waste Water Reclamation Facility radio
equipment. The City Purchasing Division distributed specifications (V10-047) for
the equipment and five vendors submitted proposals.
One vendor submitted three proposals.
Illowa Communication submitted three proposals and all
were lower in price than the other proposals. The low dollar bid was for
$28,771.90 but was non complaint to the specifications because the equipment
proposed did not include a 14 character alph-numeric
display required on the radios.
The next low dollar bid was also from Illowa Communications and is in compliance with the
specifications. It is recommended that the Illowa
Communication bid labeled Bid 2 Option A at $37,762.65 be approved and accepted
by the City Council.
The Radio Services Section will be installing the
equipment and the cost of the equipment shall be funded from the 2005
Interoperability Grant.
PREVIOUS
COUNCIL ACTION(S):
Date: November 7, 2009
Roll
Call Number: 05-2721
Action: Acceptance of Department of Justice 2005 Communications Interoperability Grant for improved voice communications between police, fire and emergency medical services in greater Polk County area. (Council Communication No. 05-625
) Moved by Kiernan to adopt. Motion Carried 7-0.BOARD/COMMISSION
ACTION(S): NONE