|
||||
|
Date
|
January 25,
2010
|
||
|
Agenda Item
No. 28 Roll
Call No. 10- Communication No. 10-021 Submitted by: Judy A. Bradshaw, Chief of Police |
||||
AGENDA
HEADING:
Approval and authorization for Mayor to sign
negotiated contract with Tait Radio Communications
15740 Park Row Suite 450, Houston, Texas 77084, Steve Cragg,
President to construct the Metro Interoperability Communications System.
SYNOPSIS:
Recommend approval for the Mayor to sign a
negotiated contract with Tait Radio Communications to
construct the Metro Interoperability Communications System. On October 12, 2009, the City Council awarded
the Request for Proposal V09-123 to Tait Radio
Communications to construct the Metro Interoperability Communications System.
Council then instructed staff to begin contract negotiations with Tait Communications and return to the Council with a final
contract document for approval. City staff completed contract negotiations with
Tait Radio Communications and a final contract has
been signed by the vendor. City staff is now providing
to the Council said contract for approval and authorization for the Mayor to
sign said agreement.
FISCAL
IMPACT:
Amount: $2,764,802
Funding Source: $4,158,868 COPS Interoperability Grant,
CP034, POL990000, BLD116, Municipal Improvements Program 2009-10/2014-15 page
23. $3,000,000 is the COPS Interoperability Grant with the remainder;
$1,158,868 is a match funded by Enhanced E911, GE001, POL040900, FY2010
Operating Budget, Page 233. 12.5% of the match provided by Polk County
Sheriff’s Office E911 and 12.5% from Des Moines Police Department E911 funds.
ADDITIONAL
INFORMATION:
Upon the approval of the City Council, the police
and fire departments, in conjunction with the Polk County Sheriff’s Office,
submitted an interoperability plan to the Department of Justice, Office of
Community Oriented Policing Services. The plan was accepted and the City
received $3,000,000 dollars to initiate and complete the project. In addition
to the grant money another $1,158,868 from the E-911 Surcharge was encumbered
for the project. The system is called the Metro Interoperability Communications
System. This system will allow mobile radio communication throughout Polk
County and parts of Dallas and Warren County.
RCC Consultants was hired to assist the City in
identifying applicable tower sites to enable proper radio frequency coverage and to construct a Request for Proposal
(RFP) to identify a Radio Communications vendor who could construct the system.
RFP V09-123 was created and disseminated to qualified vendors. Two vendors
submitted proposals; RACOM
Communications and Tait Radio Communications. With
the assistance of RCC Consultants, an evaluation team was chosen from the City
police and fire departments, the Polk County Sheriff’s Office and the WestCom Communications facility.
The two vendors were very close in experience and
cost. The evaluation team determined Tait Radio
Communications did provide more modern equipment that was easier to maintain
and more efficient to configure directional patterns critical to a Simulcast
System desired by the City. The team furthermore believes the project schedule
submitted by Tait Radio Communications was timelier
for project completion and in the better interest of the City and the County.
A final contract with Tait
Radio Communications has been completed and now requires approval by the
Council and signature of the Mayor of Des Moines, Iowa before design and construction
can be initiated.
PREVIOUS
COUNCIL ACTION(S):
Date: October 12, 2009
Roll
Call Number: 09-1891
Action: Contract negotiated
and returned to Council with Tait Radio
Communications (Steve Cragg, President) for
construction of Metro Interoperability Communications System (Council
Communication No. 09-710) Moved by Vlassis to adopt.
Motion Carried 7-0.
Date: November 7, 2005
Roll
Call Number: 05-2721
Action: Acceptance of Department of Justice 2005 Communications Interoperability Grant for improved voice communications between police, fire and emergency medical services in greater Polk County area. (Council Communication No. 05-625
) Moved by Kiernan to adopt. Motion Carried 7-0.BOARD/COMMISSION
ACTION(S): NONE
ANTICIPATED
ACTIONS AND FUTURE COMMITMENTS: