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Date
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January 25,
2010
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Agenda
Item No. 29 Roll
Call No. 10- Communication No.
10-022 Submitted by: Judy A Bradshaw Chief of Police |
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AGENDA HEADING:
Approving the purchase of Power 911 Emergency
Telephone equipment from Qwest, PO Box 1301, 7404 N. 78th St. Bldg
A, 1st Floor, Minneapolis, MN 55483-001 and authorizing the City
Manager to sign the associated contract agreements.
SYNOPSIS:
Recommend
approval to purchase Power 911 Emergency Telephone equipment from Qwest. The Emergency Public Safety Dispatch Center
at the police department requires an upgrade to their E911 Telephones. The phones currently in this section were
deemed “end of life” in July 2008. This
means the service provider (QWEST) is no longer able to order replacement
equipment and may not be able to provide the department with a long term
maintenance agreement. This situation also affects the alternate communications
site at Fire Station 1. Fire Station 1 houses all necessary communications
equipment needed to maintain the police and fire dispatch operations should the
police department be incapable of providing the service. QWEST is the police
and fire departments sole source provider for the E911 equipment and has been
since the E911 system was initiated in the fall of 1984. The Police Department
has identified funding to provide (9) stations at the police department and (5)
stations at Fire Station 1. Polk County has recently upgraded their dispatch
center and has provided a Power E911 position for our dispatchers should we
require their center as an alternate site.
Funding
from the 2009 Recovery Act Justice Assistance Grant was earmarked to upgrade
the existing equipment from IAP+ to Power 911 Call-Taking positions. Additional equipment recommended is a Power
MIS 4.0 Server with hardware, software and the installation and travel to
perform the installation. A four (4)
year pre-paid Power 911 Software Evergreen maintenance agreement is also included.
FISCAL IMPACT:
Amount: $427,106.12
Funding Source: $284,980.73
funded from 2009 Recovery Act Justice Assistance Grant, FY2010 Operating
Budget, Special Revenue Funds SP751, POL984135, Page 252. $142,125.39 funded from E911 Surcharge
Reimbursement, POL040900, FY2010 Operating Budget, Page 233.
ADDITIONAL INFORMATION:
E911
Surcharge funding is being utilized for the Power 911 Call Taking positions at
the Police Communications Center and the alternate dispatch site at 900
Mulberry (Fire Department). This project
is part of a larger project that was proposed after the flooding events in June
of 2008. The Des
Moines Police Department proposed a joint alternate dispatch site initiative
that would also benefit the Polk County Sheriff’s Office Communications
Center. The project is partially funded
by 2008 Justice Assistance Grant funds that will provide computer aided
workstations, software and other technology to the Sheriff’s Office
Communications Center allowing for a seamless transition between agencies.
The
current alternate communications site at Fire House 1 will be upgraded and
computer positions will be added to the existing equipment. It is the intent of
the police and fire departments that should the need arise, emergency
dispatching with Computer Aided Dispatch capabilities can be utilized for an
extended period of time.
During
the flood of 2008, it became practical to utilize the Polk County Sheriff’s
Dispatch Center to assist with the dispatching operation. Upon taking a closer
look at the cooperative effort shown by the City and the County personnel, the
Police Department feels the Polk County Center could be used as an alternate
site in the near future. Polk County has recently upgraded their dispatch
center to the new Power E911 equipment and has purchased equipment and made
special arrangements for the City’s dispatch personnel to use their center in
case of a catastrophic event.
PREVIOUS COUNCIL ACTION (S):
Date: February 9, 2004
Roll Call Number: 04-278
Action:
Renewal of E-9ll Telephone System Maintenance Agreement with Qwest
Communications. (Council
Communication No. 04-041)
Moved by Vlassis to adopt.
Motion Carried 7-0.
BOARD/COMMISSION ACTION(S): NONE
ANTICIPATED ACTIONS AND FUTURE COMMITMENTS: NONE
For more information on this and other agenda items, please call
the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office on the
second floor of City Hall,