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Date
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January 25,
2010
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Agenda
Item No. MHGB2 Roll
Call No. 10- Communication No.
10-052 Submitted by:
Chris M. Johansen, |
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AGENDA
HEADING:
The Des Moines
Municipal Housing Agency’s Comprehensive Annual Financial Report for the fiscal
year ended June 30, 2009 be received and filed.
SYNOPSIS:
Recommend
Council to receive and file the Des Moines Municipal Housing Agency’s Annual
Financial Report for the fiscal year ended June 30, 2009.
FISCAL
IMPACT: NONE
Amount:
N/A
Funding
Source: N/A
ADDITIONAL
INFORMATION:
The U.S. Department of Housing and Urban Development
(HUD) requires all Public Housing Authorities to have an annual financial audit
performed after the end of their fiscal year.
McGladrey & Pullen performed a financial audit for fiscal year July
1, 2008 through June 30, 2009.
The financial statements are included in the report
and their report on compliance with requirements applicable to each major
program and on internal control over compliance in accordance with OMB Circular
A-133.
There were the following four findings of
noncompliance for the fiscal year, with the response and corrective action
plan:
Finding
#1 – The Agency did not have an adequate system to ensure that vendors used
were not suspended or debarred from participation in federal programs.
Response
and Corrective Action Plan – The City of Des Moines, Iowa Municipal Housing
Agency has implemented revised procedures to include the step of Case Managers
checking the names of prospective property owners against the HUD Excluded
Parties List (EPL). In addition, the
Accounting Manager will check the HUD EPL before a new vendor is added to the
DMMHA’s accounting system. The
Accounting Department will also check at calendar year-end the HUD Excluded
Parties List for any vendor/landlord that has received $25,000 or more.
Finding
#2 – The Agency incorrectly selected three housing applicants from program
waiting lists and used an incorrect application date on one file.
Response
and Corrective Action Plan – Additional quality control of the waiting list was
implemented to ensure proper selection from the waiting list.
Finding
#3 – The Agency is not in compliance with the Davis-Bacon requirements.
Response
and Corrective Action Plan – Agency staff will verify Davis-Bacon requirements
are included in all contracts and will verify that payrolls are collected from
contractors for all contracts that require Davis Bacon certified payroll
reports.
Finding
#4 – The Agency did not submit the required performance report Form HUD 60002 for
two federal grants.
Response
and Correction Action Plan – The City of Des Moines, Iowa Municipal Housing Agency
has put procedures in place to ensure that Form 60002 is filled out correctly
and filed annually before the deadline.
This
report will be forwarded to HUD for review.
PREVIOUS
COUNCIL ACTION(S): NONE
BOARD/COMMISSION
ACTION(S):
Date: January 26, 2009
Roll
Call Number:
09-053
Action: Receipt of Des Moines Municipal Housing Agency’s Annual
Financial Report for the fiscal year ended June 30, 2008. (Board Communication No.
09-038) Moved
by Vlassis to receive and file. Motion
Carried 5-3.
Date:
February 11, 2008
Roll
Call Number:
08-188
Action:
Approving
receipt of Des Moines Municipal Housing Agency’s Annual Financial Report for
fiscal year ended June 30, 2007. (Board
Communication No.
08-056) Moved by Vlassis to receive and
file. Motion Carried 6-2.
Date: February 12, 2007
Roll
Call Number: 07-181
ANTICIPATED
ACTIONS AND FUTURE COMMITMENTS:
NONE
For more information on this and other agenda items,
please call the City Clerk’s Office at 515-283-4209 or visit the Clerk’s Office
on the second floor of City Hall,